Administrative Coordinator, JSSOM-Academic Affairs St (Onsite) at University of Texas Medical Branch – Galveston, Texas

Minimum Qualifications:

• Bachelor's degree or equivalent in related field; 2 years related experience.

Preferred Qualifications:

• Medical School Exprience

Job Description:

To provide professional guidance, supervision, and coordination in the administrative duties of a department, including operational coordination, administrative workflow management, and support of departmental programs, committees, and student-facing initiatives

Job Duties:

• Plans, organizes, and coordinates administrative duties and departmental workflows to support daily operations..
• Assists with personnel management functions such as recruitment, onboarding scheduling, and timekeeping support for departmental staff and student assistants.
• Assists with budget tracking, purchasing, and financial documentation and serves as Procurement Card Department Coordinator.
• Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle in accordance with institutional policies.
• Interprets rules, regulations, and policies and executes administrative processes as applicable.
• Conducts special projects , prepares reports, and coordinates documentation for departmental initiatives and committees.
• Coordinates administrative support functions for departmental programs, events, and student-facing activities.
• Provides operational support for time-sensitive processes such as committee coordination, documentation management, and program logistics.
• Oversees and coordinates the departmental Student Assistant program, including hiring support, onboarding, scheduling, and workflow oversight.
• Adheres to internal controls established for department.
• Performs related duties as required.

EQUIPMENT:
Standard office equipment.

WORKING ENVIRONMENT:
Standard hospital, clinical and/or office environment.

Salary Range:
Actual salary commensurate with experience or range if discussed and approved by hiring authority $53,280 - $66,600.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.