Executive Business Partner at TEAM.XYZ LLC – Santa Monica, California

XYZ is more than just a place to work. It’s an organization that values creativity, innovative thinking and diversity. We offer a great opportunity to work alongside highly intelligent and motivated people in a dynamic environment. XYZ is proud to be an Equal Opportunity Employer, M/F/D/V.

The Executive Business Partner will serve as a key partner to the operations leadership team, bringing strong organizational skills, proactivity, and business-savvy support. This role will ensure seamless execution of daily operations, support strategic initiatives, and act as a gatekeeper, coordinator and communications hub for the VP. The ideal candidate thrives in a dynamic environment, anticipates needs, handles multiple priorities, and delivers with accuracy and confidence.

MAJOR JOB DUTIES:

To perform this job successfully, an individual must be able to perform each major duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage and optimize the VP’s calendar, including scheduling meetings, prioritizing time, coordinating across business units, and handling travel logistics.
• Prepare meeting materials, agendas, executive summaries, presentation decks and briefing notes.
• Track action items, follow up with stakeholders, ensure deadlines are met and escalations handled appropriately.
• Serve as liaison between the VP and internal teams (operations, finance, HR, IT, external partners) to drive execution of operational initiatives.
• Assist in project coordination, help plan, monitor and report on key operations projects and performance metrics.
• Handle communications on behalf of the VP—draft emails, memos, status reports, and ensure clarity and alignment.
• Research, analyze and present operational data, trends, and insights to support decision-making.
• Support ad-hoc tasks as needed: event planning, budget tracking, vendor coordination, process improvement efforts.
• Maintain confidentiality of sensitive information and uphold a high level of professionalism in all interactions.

QUALIFICATIONS:

MINIMUM EDUCATION:

Bachelor’s degree or equivalent work experience.

MINIMUM EXPERIENCE AND SKILLS:

• 2+ years of experience in an executive support or operations coordination role (preferably supporting a senior executive in operations or business functions).
• Strong organizational, time-management and prioritization skills.
• Outstanding written and verbal communication skills.
• High level of discretion, professionalism and ability to handle confidential matters.
• Advanced proficiency in Google Sheets and comfortable learning new tools (e.g., project management, analytics).
• Strong analytical mindset; ability to synthesize information and present meaningful summaries/recommendations.
• Flexibility, adaptability and a proactive attitude in a fast-paced environment.

• Familiarity with project management tools (e.g., Notion, ClickUp) or analytics dashboards.
• Outstanding critical thinking and relationship-building skills, with the capacity to work across diverse cross-functional teams.
• Previous experience supporting a VP or senior operations leader.

Salary Range: 70,500.00 – 85,000.00, depending on experience.