PART TIME ADMINISTRATIVE ASSISTANT at Coldwell Banker Real Estate Group – Oswego, Illinois

We are seeking a reliable and organized Part-Time Administrative Assistant to support our daily office operations. This role is ideal for a detail-oriented individual who thrives in a customer-facing environment and is comfortable working with a variety of technology tools. The position offers a consistent, predictable schedule in a professional and welcoming workplace.

• Employment Type: Part-Time
• Hours: Monday – Friday, 10:00 AM – 2:00 PM (20 hours/week)
• Work Setting: On-site, Front Desk

• Serve as the first point of contact, greeting visitors and clients at the front desk with a professional and welcoming demeanor
• Answer, screen, and direct incoming phone calls and emails in a timely and courteous manner
• Manage scheduling, appointments, and calendar coordination for staff or management
• Handle incoming and outgoing mail, deliveries, and correspondence
• Maintain organized filing systems, both digital and physical
• Assist with data entry, document preparation, and general clerical tasks as needed
• Support other departments or staff members with administrative requests

• High school diploma or equivalent required; associate degree or relevant coursework preferred
• Prior administrative, receptionist, or customer service experience is a plus
• Comfortable working in a front desk or public-facing environment
• Proficient with common office technology, including computers, multi-line phone systems, printers, and scanners
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace
• Ability to quickly learn and adapt to new software platforms and digital tools
• Available to work Monday through Friday, 10:00 AM – 2:00 PM consistently

• Strong verbal and written communication skills
• Friendly, approachable, and professional appearance and attitude
• Ability to multitask and prioritize in a fast-paced environment
• High level of reliability, punctuality, and attention to detail
• Ability to maintain confidentiality and handle sensitive information with discretion

We are an equal opportunity employer.