Facility Projects Coordinator at Fee Brothers – Rochester, New York

Department: Office

FLSA Status: Exempt

Reports to: Business Manager

Supervises: No supervisory duties

Working Hours: Full time, M – F, 8:00 AM – 5:00 PM

Starting Salary: $68,000 – $74,000 annually

JOB SUMMARY

The Facility Projects Coordinator oversees the coordination of facility-related projects and services at Fee Brothers’ 30,000-square-foot facility, with primary responsibility for administering maintenance, repair, upgrade, and installation work through third-party contractors and vendors. This role manages projects end-to-end, including planning, scheduling, obtaining quotes, coordinating work, and following through to completion across multiple concurrent initiatives. The Facility Projects Coordinator also serves as the primary point of contact for day-to-day IT needs, working closely with the Company’s external IT service provider to support employees, coordinate troubleshooting, and assist with technology projects. As needed, the role provides logistical coordination for company events by working with outside venues and catering vendors. Success in this position requires strong organizational, communication, and project coordination skills to effectively manage diverse service providers and operational needs across facilities, IT, and occasional events.

BENEFITS

This position is eligible for a range of employee benefits, including:

• 80 hours of paid time off per year, increasing to 120 hours after one year
• Full-day and partial-day paid holidays (19.5 paid holiday days in 2026)
• Company-subsidized health insurance for individuals or families
• Company-funded HRA: $2,000 for individual coverage or $4,000 for family coverage to offset or cover deductible costs of an elected Company-sponsored health insurance plan
• Participation in the Company’s annual profit-sharing plan
• Company contributions to a 401(k) program after one year of employment
• $10 cell phone reimbursement per weekly pay period to support business communication needs
• 100% Company-funded legal insurance, ensuring employees have access to legal counsel
• 100% Company-funded enrollment in a comprehensive Employee Assistance Program, providing employees with essential support for personal and professional challenges
• 100% Company-funded dental and vision insurance
• 100% Company-funded supplemental short-term and long-term disability insurance, group life insurance, and AD&D insurance
• 100% Company-funded AAA membership, providing employees with roadside assistance

ESSENTIAL FUNCTIONS

The Facility Projects Coordinator is responsible for performing the following essential functions in alignment with Company standards, values, and goals:

Individual Contribution & Development

• Plan and coordinate all facility maintenance, repair, and construction projects from start to finish.
• Obtain and compare quotes, track project progress and costs, and follow up with contractors on outstanding issues, deliverables, and cost-effective outcomes in coordination with management.
• Monitor building systems, equipment, and services to ensure functionality, compliance, and preventative maintenance, and proactively identify and recommend maintenance, repair, or improvement needs based on observations and operational priorities.
• Serve as the primary liaison with Fee Brothers’ external IT service provider for all technology support and project needs.

Group Contribution & Collaboration

• Maintain consistent attendance and reliability to support team operations and departmental schedules.
• Organize, communicate with, and manage multiple contractors and vendors concurrently to ensure timely and cost-effective completion of work.
• Support employees with IT troubleshooting needs and coordinate issue resolution, system upgrades, and user support with the external IT service provider.
• Assist in coordinating internal technology projects and initiatives, including company-wide rollout planning, scheduling, documentation, and employee communication or training support.
• Provide support for company events and on-site meetings by coordinating with external venues and catering vendors on logistics, setup, and post-event breakdown.

Compliance & Quality

• Coordinate facility services and projects to ensure compliance with requirements and standards related to fire code, first aid, safety, GMP, and SQF certification.
• Maintain records of facility and IT projects, inspections, compliance checks, and vendor agreements.

In addition to the essential functions listed above, the Facility Projects Coordinator may be asked to perform other duties as assigned. Fee Brothers’ team-oriented environment requires flexibility and adaptability to meet changing demands and expectations.

EDUCATION & EXPERIENCE

The ideal Facility Projects Coordinator has the following qualifications:

• Associate’s or Bachelor’s degree in facilities management, business administration, information technology, or a related field, or an equivalent combination of related work experience, training, and/or education sufficient to successfully perform the essential duties of the job.
• Three to five years of experience coordinating facilities, maintenance, or construction projects, including direct work with multiple contractors and vendors.
• Proven background in providing IT support and/or coordinating with IT service providers.
• Demonstrated success in organizing, scheduling, and tracking multiple concurrent projects to completion.
• Experience supporting compliance with OSHA regulations, fire code requirements, and workplace safety or first aid standards.
• Experience supporting event coordination, including working with catering, venue, or other external service providers.
• Prior experience in a manufacturing, warehouse, or production environment preferred.

KNOWLEDGE, SKILLS, & ABILITIES

The ideal Facility Projects Coordinator has the following knowledge, skills, and abilities:

• Project Organization & Tracking: Strong ability to organize, schedule, and monitor multiple projects simultaneously while maintaining timelines, quality standards, and accountability.
• Vendor & Contractor Coordination: Ability to source, communicate with, and manage multiple contractors and service providers across concurrent projects.
• Facilities Operations Knowledge: Understanding of facilities maintenance, repair, construction, and installation activities, with the ability to coordinate projects from planning through completion.
• Attention to Detail & Reliability: High level of accuracy, consistency, and dependability in managing projects, documentation, and compliance-related tasks.
• Communication Skills: Clear, professional written and verbal communication skills when working with contractors, vendors, and internal teams.
• Regulatory & Safety Awareness: Working knowledge of OSHA regulations, fire code requirements, and workplace safety or first aid standards, with the ability to support compliance through planning and oversight.
• IT Coordination & User Support: Ability to serve as a liaison with external IT service providers, communicate technical needs clearly, and support employees with routine technology issues.
• Organizational Skills: Strong organizational habits, including prioritization, recordkeeping, and consistent follow-through on commitments.
• Problem-Solving Ability: Proactive approach to identifying issues, adapting to changing needs, and recommending practical solutions.
• Technical Literacy: Comfort using Microsoft 365 tools, including Outlook, SharePoint, and OneDrive, and ability to learn and adapt to business systems and digital platforms.