Administrative / Office Assistant at UnionMain Homes – Dallas, Texas

Position Purpose:

The Admin/Receptionist will be responsible for supporting the daily administrative duties.

General Duties and Responsibilities:

• Operate telephone to answer, screen, or forward calls, provide information, take messages, assist customers, or schedule appointments
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
• Transmit information or documents to vendors, using computer, mail
• Assist HR in onboarding and offboarding of employees
• Open new files; organize invoices and mailing of checks
• Prepare physical file folder
• Scan and transfer documents into folders as instructed
• Prepare and send recordable documents each day
• File and maintain records
• Monitor office supplies and prepare an office supply list
• Maintain an organized and clean reception area including fluffing pillows, straightening magazines, utilizing air freshener, and maintaining the coffee machine
• Maintain kitchen including preparation of kitchen supply list Maintain supply closet include supply list
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries; monitor postage available in postage machine
• Input data
• Assist with archiving of files

Qualifications:

• Experience providing quality customer service
• Prior experience answering and using a multi-line phone system
• Intermediate to advanced functionality in Microsoft Office products
• Strong time management and organizational skills; capable of multi-tasking
• Knowledge of use of advance functionality of office machinery and basic upkeep
• Able to maintain professionalism, integrity, and polite demeanor in all work related activities; polished and tactful
• Must maintain an exemplary record of attendance and punctuality
• Access to reliable transportation

Requirements:

• Associates Degree
• 3-5 Years of Administrative Experience
• Proficient in Microsoft Office - Word, Excel, Outlook
• Proven ability to work under pressure, prioritize work and meet multiple deadlines
• Job Type: Full-time