Corporate Assistant in Phoenix, Arizona at West USA Realty, Inc.

West USA Realty – Corporate Office

We are seeking a highly organized and detail-oriented Corporate Assistant to support multiple departments within our corporate office. This role plays a key part in keeping daily operations running smoothly by assisting leadership, accounting, and operations teams with administrative, data, and coordination tasks.

• Maintain and update data across internal systems, spreadsheets, and accounting platforms

• Review and verify information for accuracy; resolve discrepancies

• Process internal documents, commission files, and corporate records

• Organize and maintain digital and physical filing systems

• Conduct research related to real estate files, vendors, and operations

• Prepare reports, summaries, and materials for leadership

• Assist with audits, compliance requests, and document preparation

• Support cross-department coordination and track follow-ups

• Provide administrative support including scheduling and communications

• Assist accounting and processing teams with daily tasks and documentation

• 2–4 years of administrative, operations, or accounting support experience

• Strong proficiency in Microsoft 365 (Excel, Word, Outlook, SharePoint)

• Exceptional attention to detail and organization

• Ability to manage multiple priorities in a fast-paced environment

• Strong communication skills (written and verbal)

• Ability to handle confidential information with professionalism

• Full-time, in office, Monday–Friday

• Corporate office setting with occasional travel to branch locations or events

• Primarily desk-based, computer-focused work

This position is critical in supporting the backbone of our corporate operations—ensuring accuracy, efficiency, and seamless coordination across departments.