Executive Assistant at La Red Health Center Inc – Georgetown, Delaware

Supervisory Report: Chief Executive Officer

Wage Classification: Exempt

Job Summary:

Provides administrative support to members of the executive staff, Board of Directors, and other La Red Health Center programs as assigned and directed by the Chief Executive Officer. Exercises independent judgment in the resolution of administrative problems.

Essential Responsibilities:

The following duties are not intended to serve as a comprehensive list of all duties performed by all associates in this classification. Listed are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

1. Prepares confidential materials in support of the executive staff and Board of Directors.
2. Assists in administrative preparation of reports and grant applications and performs other related secretarial and clerical duties as requested by the executive staff. Uses various software applications, relational databases, statistical packages and graphics packages to assemble, manipulate and/or format data and reports.
3. Maintains copies of organizational reports, minutes, grant applications, and other archival materials.
4. Creates presentations, videos, reports as required.
5. Coordinates meeting with the Board of Directors, its committees, staff and other La Red Health Center sponsored meetings. This includes coordination of all meeting logistics (location, meals and materials) and taking, preparing and distributing Board meeting minutes and related documents to the directors and the executive management team.
6. Assists with scheduling executive staff appointments, making travel arrangements and other scheduling as required. Maintains the schedule for the La Red Health Center Conference Room.
7. Receives, screens, and forwards executive telephone calls. Greets clients and visitors.
8. Orders and maintains inventory of office supplies and equipment for administration area.
9. Schedules and coordinates La Red Health Center’s participation in community special events.
10. Attends various meetings and takes minutes.
11. Performs other duties as assigned by the Chief Executive Officer.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

1. Bachelors Degree in Human Services, Business or Health related field.
2. Computer proficiency with outlook, word, excel required. Prior experience with EMR preferred.
3. Ability to work independently and supervise the work of others.
4. Ability to work and deal professionally with State, Board and government officials.
5. General knowledge of office procedures and equipment.
6. Strong organizational and interpersonal skills
7. Previous administrative experience preferred.
8. Flexibility to work irregular hours and to work with multi-cultural, diverse individuals.

Language Skills:

Bilingual English/Spanish required

Performance Requirements:

Knowledge:

• General knowledge of office procedures and office equipment.
• Computer proficiency with Microsoft Office and other programs.
• Familiarity with EMR system and coding for invoicing.

Skills:

• Strong organizational skills
• Excellent interpersonal skills

Abilities:

• Ability to relate to associates and people at all levels of the organization.
• Ability to work independently with minimum supervision.
• Ability to travel.
• Ability to manage time.
• Flexibility to work irregular hours and to work with multi-cultural, diverse individuals.

Equipment Operated:

Wide range of standard office equipment. Computer use, and proficiency required.

Work Environment:

Standard administrative office in Health Center. Controlled lighting, air quality, and temperature settings. Environmental hazards may be unpredictable including exposure to communicable diseases.

Mental/Physical Requirements:

Involves standing, walking, kneeling, bending, grasping, manipulating and squatting and lifting (up to 50 pounds). Walking or standing may be more than four (4) hours per day. Must be able to work in a standard medical office setting including use of a computer, and standard office equipment. Must have ability to read computer screens, printed materials and hearing and speech to communicate in person as well as over the phone. Must be able to attend meetings at various sites when required. Stress can be triggered by workload.

GENERAL INFORMATION:

1. La Red Health Center, Inc. is a private not for profit corporation serving Sussex County, Delaware.
2. The administrative office is located at 21334 Carmean Way in Georgetown, Delaware.
3. The Associate should recognize that La Red Health Center is committed to ensuring that we follow basic fundamental principles of ethical business conduct and adhere to all applicable laws and regulations to protect La Red Health Center’s good name and reputation.
4. In that all Associates contribute to the overall growth and development of La Red Health Center, Inc., it is occasionally necessary for Associates to perform tasks that are not specifically indicated in their position descriptions.