Accountant I - Billing Specialist at St Coletta of Wisconsin Inc – Jefferson, Wisconsin

Mission Statement: Inspired by the Franciscan Values of caring and respect, together we support

individuals with diverse and unique abilities to achieve their highest quality of life, personal growth,

and spiritual awareness.

Summary: Under direct supervision, is responsible to apply principles of accounting to analyze

financial information and perform the following duties.

Required Competencies:

• Understanding of and adherence to all St. Coletta of WI policies and procedures

• Demonstrates adherence to St. Coletta’s Code of Conduct, Franciscan and Business Values at

all times

• Excellent knowledge of computer systems and required software programs

• Ability to maintain strict confidentiality

• Capable of working independently with minimal direction

• Demonstrates excellent written and verbal communication skills

• Ability to establish and expertly manage professional and interpersonal relationships with all

members of the organization and external stakeholders

• Is open and receptive to new ideas and constructive feedback

• Demonstrates excellent problem-solving and creative-thinking skills, as well as excellent

attention to detail

• Demonstrates excellent organizational skills and ability to manage multiple projects while

meeting deadlines

• Ability to learn and support new and quickly-changing technologies

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Monitors census data for completion

• Prepares monthly billings based off of census reports.

• Submits reports for
Managed Care contracts, as required.

• Interfaces with Managed Care Organizations as needed to facilitate monthly billings (request,

correct, approve authorizations).

• Resolves billing discrepancies by conducting further research and correcting errors.

• Resolves disputed claims by gathering, verifying, and providing additional information and

following up on claims.

• Prepare and send monthly billing statements.

• Review of Accounts Receivable Aging report and follow up with outstanding balances to

ensure all funds owed are collected.

• Assist with handling billing inquires from clients and/or guardians.

• Assist with monthly HUD clerical tasks (process housing assistance payments(HAP Vouchers);

tenant rent changes and maintains rent roll control; recertification paperwork; income, asset,

and medical expense verifications; new tenant paperwork; etc.)

• Prepares monthly journal entries as needed.

• Audits the funds of clients served.

• Assists in preparing work papers for audits of all companies.

• Supports the strategic planning and budgeting process and may assist in developing initiatives

to achieve the overall mission and vision of the organization.

• Participates in organizational or departmental committees, as appropriate.

• Adheres to all St. Coletta organizational and departmental policies and procedures.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Associate’s Degree or a minimum of 2 years of accounting/billing experience. Medicaid and/or

Managed Care Organization (MCO) billing experience a plus.

Language Skills:

Ability to read and comprehend instructions, correspondence, and memos. Ability to write

correspondence. Ability to effectively present information one-on-one and in front of groups.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,

percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and

geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where

only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral,

diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Accounting and Microsoft

Office Suite products especially strong in excel skills, Internet, and e-mail.

Knowledge of how to operate a copy, fax, and scanning machine.

Certificates, Licenses, Registrations: None

Other Skills and Abilities:

Ability to create effective business correspondence. Strong organizational skills. Effective time

management skills. Ability to maintain confidentiality. Good interpersonal skills. Effective oral and

written communication skills. Ability to establish and maintain effective professional working

relationships. Skill with adults who have developmental disabilities.

Other Qualifications: None

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit for long periods of

time looking at and working on a computer. The employee will need to be able to discuss issues with

co-workers. The employee must be able to lift and/or move up to 20 pounds. Specific vision abilities

required by this job include close vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.