Recruiter & Administrative Coordinator at Aery Aviation LLC – Newport News, Virginia

About Aery Aviation LLC

Aery Aviation, LLC is an aviation services organization whose focus is on the engineering, certification, and production associated with aircraft modifications. Our team has significant experience spanning everything from single engine ISR aircraft for government utilization to widebody VVIP interior completions. From design to delivery, Aery provides turnkey, bespoke solutions for our clientele.

About the role

• Schedule: Full-time, Monday–Friday, 8AM to 5 PM with early morning and evening hours on occasion for events and projects. 100% on‑site; not remote or hybrid.
  Level: Entry to Mid-Level

Who We Are Looking For

• We’re looking for a people‑focused, tech‑savvy Recruiter & Administrative Coordinator to help us find great talent and keep our day‑to‑day operations running smoothly. In this mixed role, you’ll manage the full recruiting lifecycle—from sourcing and screening to coordinating interviews—while also supporting the business with administrative tasks, correspondence, presentations, data entry, and general office support. If you enjoy building relationships, have excellent computer skills, and love pitching in wherever needed, we’d love to meet you.

What You Will Be Doing

• Recruiting (primary focus)
• Partner with hiring managers to understand role requirements and ideal candidate profiles.
• Post jobs across appropriate channels and maintain accurate, up‑to‑date requisitions.
• Proactively source candidates, review resumes, and conduct initial phone/virtual screens.
• Coordinate interviews, gather feedback, and support offer preparation and onboarding.
• Maintain candidate records and pipeline metrics in our applicant tracking system (ATS).
• Champion a positive candidate experience and our employer brand throughout the process.

Administrative & Operations Support

• Draft professional correspondence (emails, letters, announcements) and prepare polished presentations and reports.
• Perform accurate data entry and maintain spreadsheets, trackers, and shared files.
• Support meeting logistics (agendas, minutes, materials) and assist with office coordination.
• Help with HR documentation and employee records while maintaining confidentiality.
• Pitch in on special projects and cross‑functional initiatives as business needs evolve.

You Must Have

• Experience: 1–3+ years in recruiting, talent acquisition, HR coordination, or a related administrative role (internships and campus recruiting count).
• Communication: Clear, friendly, and professional written and verbal communication skills; able to build trust with candidates and colleagues.
• Computer Skills: Advanced proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams); adept at creating documents, presentations, and spreadsheets.
• Tools: Familiarity with ATS/HRIS systems and calendaring tools; comfortable learning new software quickly.
• Organization: Strong attention to detail, time management, and follow‑through in a fast‑moving environment.
• Mindset: Service‑oriented, collaborative, and eager to help in other areas of the business as needed.
• Confidentiality: Discretion in handling sensitive information and employee data.

Nice to Have (Preferred)

• Aviation industry experience
• Experience coordinating high‑volume recruiting or supporting multiple hiring managers.
• Basic knowledge of HR best practices, EEO compliance, and structured interview techniques.
• Data visualization/reporting (e.g., turning recruiting metrics into simple slides or charts).

Work Environment

This is a 100% on‑site role in our Newport New, VA corporate office. You’ll collaborate closely with hiring managers, HR, executive leadership, and operations, with occasional support across departments.

Aery Aviation job descriptions are meant as summarizations only. They do not necessarily reflect all duties and responsibilities of a position.

If this opportunity excites you, come join our team! For Aery Aviation, the question isn’t: “Can we?” When others are limited in the common approach, Aery Aviation jumps into higher gear asking, “How can we do this?” and then proceeds into problem-solving for customers. This is what customers appreciate most about Aery Aviation - avid tenacity. It’s not cookie cutter production that Aery Aviation is cultivating; it is projects that inspire the Aery Aviation work-family to come together and brainstorm, excited to come to work every day because there is always something inventive and interesting to work on.

Our Benefits:
We offer the right candidate the chance to join a forward-thinking organization, supported by a competitive compensation and benefits package. Learn more about Aery Aviation, LLC at www.aeryaviation.com.

Aery Aviation, LLC is an Equal Opportunity Employer

At Aery Aviation, we are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.