Office Admin Coordinator at True Brands – Greenfield, Indiana

True Brands™ is a leading global designer and supplier of beverage lifestyle accessories. We’re known for our innovative product development, cutting-edge in-house design, and top-tier customer service. With a diverse range of brands, we pride ourselves on delivering exceptional quality, on-trend aesthetics, and outstanding customer satisfaction.

True Brands is currently seeking an on-site Administrative Coordinator to provide administrative and operational support at our Indianapolis distribution center to ensure smooth day-to-day business operations. This role supports internal teams through scheduling, communication, document management, and coordination of key administrative processes. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Greet visitors and manage guest sign-in procedures.
• Assist with onboarding and offboarding processes including assisting with the completion of any required company documentation, perform e-Verify tasks, and coordinate equipment and access needs.
• Schedule interviews, coordinate candidate visits, and send confirmations.
• Track training completion and certifications.
• Support offboarding checklists (badge return, equipment return, access removal).
• Coordinate office operations such as supply ordering, vendor communication, and facility-related needs.
• Maintain accurate records, files, and documentation, ensuring confidentiality and organization.
• Assist with customer invoice processing.
• Help coordinate company events, team meetings, and internal projects.
• Help with process documentation (SOPs, checklists, training guides).
• Assist with audits and compliance documentation.
• Support management with project coordination and follow-ups.
• Provide general support as needed to ensure smooth team operations.
• Identify opportunities to improve administrative processes and implement more efficient workflows.

Qualifications

• High school diploma required; Associate or Bachelor’s degree preferred.
• 2+ years of administrative, office coordination, or executive support experience.
• Strong organization and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and/or Google Workspace.
• Ability to handle sensitive information with discretion and professionalism.
• Comfortable working independently and taking initiative.

Compensation & Benefits:

• $18 - $22 per hour
• 40% employee discount on most products
• Health, Dental, Vision, and Life Insurance, 401k with employer match
• Large supplemental insurance offerings such as accidental policies and discounted pet insurance plans
• FSA General Purpose Healthcare and Dependent Care
• Growth and development opportunities
• Excellent work/life balance
• PTO
• 8 Paid Holidays per year
• 1 Floating Holiday per year
• Company events

True Brands is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other legally protected status. We are committed to providing a diverse and inclusive workplace where all employees are respected and given equal opportunities to succeed. We believe that our differences enrich our company culture, promote innovation, and enable us to better serve our customers. True Brands is dedicated to creating an environment free from harassment, intimidation, and retaliation and we expect all employees to treat each other with respect and professionalism.

E-Verify

True Brands participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

To learn more about your rights and responsibilities please visit: E-Verify: Employee Rights & Responsibilities

EEOC

True Brands is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other legally protected status. We are committed to providing a diverse and inclusive workplace where all employees are respected and given equal opportunities to succeed. We believe that our differences enrich our company culture, promote innovation, and enable us to better serve our customers. True Brands is dedicated to creating an environment free from harassment, intimidation, and retaliation and we expect all employees to treat each other with respect and professionalism.