Coordinator, Outreach & Recruitment, Fulbright Student (Hybrid) at Institute of International Education – Washington, District of Columbia

IIE is an Equal Opportunity and Affirmative Action Employer of Females/Minorities/Veterans/ Individuals with Disabilities.

Organizational Unit: IIE Organization -> IIE US -> Fulbright US Student Programs

Schedule: Full Time

Education: Associate Degree

Location: Chicago IL Chicago, IL, US 60602 Washington DC Washington, DC, US 20005 (Primary)

Travel: Less than 10%

Job Description:

The Institute of International Education (IIE) is hiring a Coordinator, Outreach & Recruitment, Fulbright Student for our Fulbright Outreach & Recruitment team. We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.

Learn more about IIE and our culture here.

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This role is contingent upon funding.

Job Summary:
This position will work with the Fulbright Outreach & Recruitment team. The Coordinator provides financial, logistical and administrative support to the Fulbright Student Outreach and Recruitment team. This position manages logistical and administrative arrangements, processes payments, and reconciles financial records in support of the team. The Coordinator maintains internal and external contact databases and supports external communications by monitoring shared inboxes; and supports production of newsletters, webinars and virtual events. This role supports procurement of venues, development of promotional materials, and management of vendors. The Coordinator travels to events as needed and permitted.

Essential Functions:

• Maintains applicant and stakeholder data in databases, spreadsheets, and on websites.
• Processes payments via IIE’s financial systems and reconciles financial expenses made to corporate credit cards.
• Coordinates with internal teams to arrange travel, per diem, and reimbursements for event speakers and participants.
• Coordinates with internal teams to manage procurement of hotels, restaurants, ground transportation companies, cultural activities, and other vendors as necessary.
• May make formal presentations to participants on financial, logistical and administrative aspects of the project; distributes prepaid cards, and ensures compliance with program requirements.
• Communicates program policies and procedures via e-mail, telephone, and in person to internal and external stakeholders.
• Troubleshoots participant and project issues related to logistics, and prepaid cards. Escalates issues as needed.
• Supports on-site delivery of events, including conferences and trainings.
• Supports development and production of digital and print content about the Fulbright Program

Job Requirements:

Qualifications and Experience:

Education and Work Experience:
• Requires an Associate’s degree and at least two years of related work experience, or an equivalent combination of education and experience.

Required Knowledge, Skills and Abilities:
• Good organization skills with high attention to detail.
• Ability to work on and prioritize multiple tasks.
• Ability to work well under pressure and meet deadlines.
• Good written and verbal communication skills.
• Intermediate knowledge of Microsoft Office Suites.
• Basic understanding and interest in finance and accounting principles and logistical coordination.
• Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.

Salary and Benefits:
• Hiring Range: $48,952 - $60,093. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.
• IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, retirement plans and a family medical leave benefits. Please visit our careers page for further details.

The Institute of International Education (IIE) offers a flexible hybrid work environment which leverages both office work and telework.

Salary and Benefits: