Financial Project Administrator at Shawmut Design and Construction – New York, New York

Financial Project Administrator

US-NY-New York

Job ID: 2026-6698
Type: Regular Full-Time
# of Openings: 1
Category: Accounting/Finance
New York

Overview

At Shawmut Design and Construction, we take pride in the culture we’ve built as a 100% employee-owned company—one that’s been recognized with more than 85 Best Place to Work awards. We’ve been honored as a National Fortune Best Workplace, a Fortune Best Workplace for Women, Millennials, and Parents, and one of America’s Best Employers by Forbes—along with numerous regional recognitions across our 11 offices nationwide.

Here’s a glimpse into what we offer:

Health, Dental, and Vision Insurance.

Employee Stock Ownership Plan (ESOP) – Be an employee-owner!

401(K) with Company Match – Receive a company match up to 4% of your eligible pay.

Generous Paid Time Off – vacation and sick time, 12 holidays, summer Fridays, and a yearly volunteer day.

The Extras – Cell phone, laptop, tuition reimbursement, pet insurance, financial planning services, and more.

*Please note: this position works out of our NYC office 3x per week, with the option to work from home 2x per week.

Responsibilities

We are looking for a detailed and energetic individual to provide administrative and financial support to the the construction project teams in delivering projects. This includes supporting the project teams with: setup, execution, document management, closeout, and financials. Experience in a customer service driven environment with experience using MS office products would position you well for success is this role.

• Schedule, prepare and participate in all project meetings
• Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project
• Primary point of contact for all financial support needed by Project team and subcontractors
• Manages coding and payment of Subcontractor and Material invoices including obtaining PM approvals, resolving outstanding change orders and reconciling with client receivables
• Provide support to project managers with other administrative tasks as needed this may include items such as (monthly expense reporting, preparation and distribution of project documents, etc.)
• Drives the financial job closeout process. Pushes projects to close as quickly as possible, verifies all project related costs have been captured.
• Manage archiving of all project-related documents upon financial completion

Qualifications

• Bachelor’s Degree or 3+ years of relevant experience.
• Administrative experience required, ideally within the construction industry (but not required)
• Some financial admin experience preferred.