Construction Billing Specialist at Shoals MPE – Florence, Alabama

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Position Title: Construction Billing Manager
Location: 3311 CO RD 47 Florence, AL 35630
Job Type: Full-Time
Position Overview
The Construction Billing Specialist is responsible for managing the full billing lifecycle for multiple commercial construction projects. This role requires hands-on experience with pay applications, progress billing, and Schedule of Values (SOV), along with strong coordination between accounting and project management teams.
This is not a standard AR role—this position requires a deep understanding of construction billing processes, documentation, and deadlines.Key Responsibilities

• Prepare and submit monthly pay applications
• Develop, maintain, and adjust Schedule of Values (SOV) for all active projects
• Execute progress billing based on percent complete and project milestones
• Track and incorporate approved change orders into billing cycles
• Maintain accurate tracking of retainage by project and line item
• Prepare and manage lien waivers (conditional and unconditional)
• Ensure all billing complies with contract terms and GC/owner requirements
• Collaborate with Project Managers to verify:
  • Project progress
  • Installed materials
  • Billing accuracy prior to submission
• Track accounts receivable tied specifically to pay applications
• Follow up on outstanding payments and resolve billing discrepancies
• Maintain organized documentation:
  • Contracts
  • Pay applications
  • Change orders
  • Compliance documents
• Assist with Work in Progress (WIP) reporting and job cost alignment
• Manage and meet strict monthly billing deadlines

Required Qualifications

• 3+ years of experience in commercial construction billing
• Strong working knowledge of:
  • Pay Applications
  • Progress Billing
  • Schedule of Values (SOV)
• Experience managing multiple projects simultaneously
• Proficiency in Microsoft Excel (tracking logs, formulas, reconciliation)
• Experience working with Project Managers and construction teams
• Strong attention to detail and organizational skills
• Ability to meet deadlines in a fast-paced environment

Preferred Qualifications

• Experience with construction accounting or project management software
• Experience in mechanical, HVAC, plumbing, or electrical contracting

What Success Looks Like in This Role

• Pay applications are submitted accurately and on time, every cycle
• Billing aligns with project progress and job cost reports
• Change orders and retainage are properly tracked and accounted for
• Outstanding receivables are actively managed and reduced
• Project Managers trust billing accuracy and coordination

Why Join Shoals MPE

• Growing construction division with strong project pipeline
• Team-oriented environment with direct collaboration across departments
• Opportunity to take ownership of billing processes and improve systems
• Stable, established company with a strong reputation in North Alabama

Benefits

• Competitive, top-tier salary based on experience and qualifications
• Health and Dental Insurance
• Vacation Time Off.
• Competitive 401K Employment with a 4% match after one year of employment.
• Professional development and training opportunities.

How to Apply
Submit your resume with relevant construction billing experience. Candidates with direct experience in billing and commercial construction environments will be prioritized.