Accounts Payable Specialist at Tahoma Construction Services – Fife, Washington

POSITION SUMMARY:

Tahoma Construction Services (TCS), a general contracting subsidiary of Puyallup Tribal Enterprises, is looking for an Accounts Payable Specialist to join our dynamic team! This position will play a vital role in both our accounting functions and with our general office administration and support.

TCS is focused on leveraging our existing assets to generate above-market returns for the Puyallup Tribe and our strategic partners. We are looking for highly motivated professionals with proven technical, strategic, and analytical skills. This critical role will support our accounting and leadership teams as we continue to grow and diversify our business.

RESPONSIBILITIES:

• Excellent attendance
• Verify and process invoices, purchase orders, and expense reports for accuracy and proper authorization
• Ensure timely payments to vendors while adhering to company policies
• Research and resolve invoice discrepancies or billing issues with vendors
• Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted
• Prepare and update accounting documents and reports
• Maintain organized and accurate accounts payable records and maintain general company physical and electronic filing systems
• Assist with month-end, quarter-end, and year-end closing activities; provide back-up support for other accounting functions as needed
• Collaborate with all departments to support accounting functions, as well as supporting other department projects/tasks as assigned
• Assist with general office administration, including tasks such as answering phones, assisting guests, scheduling appointments, managing calendars, handling general incoming/outgoing mail and email, ordering office supplies, and assist with event planning and promotions
• Identify opportunities for improvements, identify potential areas of risk, and share information with key stakeholders to maximize results throughout TCS.
• Use all company resources efficiently to promote maximum financial results for TCS; maintain TCS equipment and assets to maximize return on investment.
• Establish and maintain effective business relationships with all employees, vendors, business partners, government/regulatory entities, and communities in which we operate.
• Strictly follow workplace safety measures; safeguard the welfare of all employees, guests, visitors, and business partners at all times; promptly report workplace risks, incidents, injuries, and near misses.
• Maintain strict confidentiality regarding all sensitive and proprietary business information, and safeguard TCS assets at all times.

REQUIREMENTS:

Minimum

• High school diploma or equivalent
• Good math skills and proficient in basic accounting functions
• Two+ years experience in Accounts Payable or similar role
• Ability to research, compile, analyze, reconcile, and report accounting data
• Ability to work with a high level of accuracy and attention to detail
• Very organized, including the ability to problem solve, multi-task, and effectively manage competing deadlines
• Strong time management skills and ability to work independently
• PC proficient including ERP systems and Microsoft Office
• Good verbal and written communication skills in English
• Relates well to all people, diplomatic /gracious; builds good relationships without compromising results
• Culturally sensitive and works well with the full diversity of our company and community.
• Uncompromising integrity and the ability to maintain strict confidentiality
• Ability to occasionally work non-standard hours to accommodate business needs, including nights, weekends, and holidays
• Ability to pass drug screen and background check

Preferred

• Associate's degree in business administration or accounting
• Experience working for a general contractor

ABOUT Tahoma Construction Services

Tahoma Construction Services, LLC (TCS) is a sole subsidiary of Puyallup Tribal Enterprises, Inc. (PTE), which is the economic development arm of one of the largest Indian tribes in the Pacific Northwest. Socially, our objectives are to increase our land asset base for the Tribe and to create jobs and job training opportunities for tribal members. Economically, TCS is focused on capitalizing on our internal development opportunities and leveraging our status as a tribal owned general contractor to expand our contracting opportunities to generate above-market returns for the Tribe and our strategic partners. Tribal and Indian preference employer as required by law.