Licensing & Government Contracts Specialist at Kastle Systems – Falls Church, Virginia

• Manage and maintain all state and local licenses required for the company to operate in the security industry (e.g., alarm, low-voltage, contractor).
• Oversee employee-level licensure across all applicable states, coordinating background checks, fingerprints, exams, renewals, and continuing education.
• Partner with HR, Talent Acquisition, and Field Leadership to ensure employees are fully licensed prior to placement and deployment.
• Track renewal cycles, bonds, insurance certificates, and fees for both the business entity and individuals.
• Ensure timely filings for state expansions, acquisitions, or corporate structure changes, maintaining audit-ready records.

• Coordinate project-based permitting and false alarm requirements with local authorities having jurisdiction (AHJs).
• Partner with Operations, Customer Service, and Engineering to identify permit needs early in the project lifecycle and register customers with relevant units.
• Track and renew permit submissions, approvals, inspections, close-outs, and centralized records by job, jurisdiction, and customer.

• Analyze public sector solicitations (RFP/RFQ/RFI/BAA) to identify mandatory flowdowns, representations & certifications, and pricing instructions.
• Ensure SAM.gov registrations, Reps & Certs, and corresponding licensing requirements are current and compliant.
• Draft, issue, and negotiate NDAs, Team Agreements (TAs), Subcontractor Letters of Commitment, purchase orders, and modifications.
• Administer post-award contract changes, Requests for Equitable Adjustments (REAs), and modifications (scope, funding, schedule).
• Lead contract closeout processes, including final invoices, releases of claims, and property disposition.

• Own the centralized licensing, permitting, and contract tracking systems to ensure data accuracy, version control, and visibility.
• Monitor and enforce cybersecurity (CMMC, NIST 800-171), ITAR/EAR/TAA, and supply chain requirements in collaboration with IT/Compliance.
• Advise leadership on regulatory risks, timelines, and cost considerations related to growth, staffing, and customer commitments.
• Support internal and external audits (CPSR, DCAA, DCMA, internal QA) and regulatory inquiries, partnering with Legal on interpretations.

• At least 5 years of combined experience in licensing, regulatory compliance, and U.S. federal/state contracts administration (cradle-to-grave).
• Hands-on experience managing multi-state licensing requirements for both business entities and individual employees.
• Bachelor’s degree in Business, Contracts/Acquisition, Finance, Supply Chain, Legal Studies, or a related field.
• Working knowledge of FAR/DFARS, agency supplements (DoD, DHS, GSA), and mandatory flowdown management.
• Strong understanding of regulatory documentation, SAM.gov reps/certs, Truthful Cost or Pricing Data (TINA), and OCI mitigation.
• Exceptional attention to detail and proficiency with compliance tracking systems, MS Office, and ERP tools.
• Strong communication skills with the ability to partner effectively across HR, Legal, Operations, and Field teams.

• Experience in the security, alarm, access control, or low-voltage industries.
• Familiarity with state licensing boards, AHJs, and permitting authorities.
• Familiarity with CMMC, NIST SP 800-171, FAR 52.204-21, and supply chain clauses.
• Exposure to ITAR/EAR, TAA considerations, and Service Contract Labor Standards (SCLS).
• Experience supporting rapid growth, acquisitions, or geographic expansion.