ADMINISTRATIVE ASSISTANT- ENGINEERING DEPARTMENT at Southwest Range Services – White Sands Missile Range, New Mexico

Southwest Range Services

Southwest Range Services LLC is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans). To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement

Provides comprehensive administrative support to a senior-level manager and their staff, functioning as the primary coordinator of day-to-day departmental operations. The role requires a close working relationship with the manager and team, demanding a high degree of responsiveness, discretion, and independent judgment. Responsibilities include managing complex and confidential administrative tasks to ensure smooth departmental workflow with minimal supervision. The individual in this role must have a thorough understanding of company policies, procedures, and organizational structure, and must be capable of exercising independent decision-making on matters of significance to the department and the organization as a whole.

Key duties include preparing a wide range of confidential and detailed reports using advanced software applications such as Microsoft Word, Excel, PowerPoint, MS SharePoint, and MS Teams. Assist management with maintaining event and meeting schedules, assist with employee timesheets and coordinating payroll-related adjustments as needed. The role also requires maintaining overtime records, managing incoming and outgoing correspondence, providing employee training, submission of travel requests, expense authorizations, expense reports and purchase requisitions. Additional responsibilities include scheduling candidate interviews including physical and eye examinations, assist with maintaining employee training records, maintaining company licenses and tracking employee certification records. The position will also be responsible for additional duties as assigned by the manager.