Operations and Project Administrator at New York University – New York, New York

Operations and Project Administrator

US-NY-New York

Job ID: 2026-15464
Type: Office of the Provost (WS1034)
# of Openings: 1
Category: Business/Professional Administrative
New York University

Overview

Provide essential project management, and operational support to the Office of the Provost. The role combines technical systems work, meticulous information management, and high-quality writing to ensure the office runs smoothly and communicates effectively across the university community. Own maintenance and ongoing updates to the Provost’s Office website. Build and distribute mass emails on behalf of the Provost’s Office using the university’s central email distribution system. Provide event support under the direction of the Director of Executive Operations. Design and produce presentations.

Responsibilities

Required Education:
Bachelor's Degree

Required Experience:
3+ years Relevant professional experience with a demonstrated focus on project management, information management, detailed writing and editing, and/or presentation design.

Preferred Experience:
3+ years Experience working in a fast-paced, multi-stakeholder environment. Experience using CMS platforms, email distribution tools, or similar technical systems. Prior experience in higher education.

Required Skills, Knowledge and Abilities:
Exceptional attention to detail and a meticulous attention to detail to ensure error-free communications to large university audiences. Strong writing skills, including the ability to copy edit and produce polished professional communications. Comfort with or demonstrated ability to learn technical systems, including CMS platforms and email distribution tools. Proficiency with Google Workspace (Docs, Sheets, Slides, Drive, Calendar) and strong PowerPoint skills. Ability to translate ideas into polished, professional slides. Ability to work with large datasets and manage and organize complex information. Self-directed and able to work independently on a diverse portfolio of tasks while remaining a collaborative team player; proactively identifies opportunities to improve systems or workflows and takes initiative to design and implement better processes. Exceptional organizational and project management skills, with the ability to manage multiple concurrent tasks under deadline. A self-starter with strong aptitude, collaborative instincts, and a genuine interest in higher education administration.

Preferred Skills, Knowledge and Abilities:
Ability to work evenings as needed.

Qualifications

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $73,637.00 to USD $90,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Salary: 73637.00