Inventory & Logistics Coordinator at Safety Fresh Foods LLC – Plymouth, Wisconsin

OVERVIEW: The Inventory & Logistics Coordinator is an hourly, non-exempt role responsible for maintaining accurate inventory records and coordinating daily logistics activities to support production and on-time order fulfillment. This position manages inventory levels for supplies, work-in-progress (WIP), and finished goods, providing daily/weekly reporting to management and production teams to support workflow scheduling. The role also coordinates inbound and outbound truck activity, including receiving, load verification, and documentation accuracy.

ESSENTIAL JOB RESPONSIBILITIES/FUNCTIONS:

Inventory Control & Reporting

• Maintain accurate inventory records for raw materials/supplies, WIP, and finished goods using inventory systems and physical counts.
• Conduct cycle counts and support scheduled physical inventories; investigate and reconcile variances.
• Track inventory movement (receipts, transfers, consumption, production output, shipments) and ensure transactions are recorded correctly and timely.
• Provide daily and weekly inventory reports to management and production teams to support production planning, workflow scheduling, and fulfillment priorities.
• Monitor inventory levels and collaborate with purchasing/production to help prevent stockouts, overstocks, and production disruptions, including understanding and factoring proper lead times on key supplies, proactively identifying shortage/excess trends, and communicating risks and mitigation plans to operations and production scheduling teams.
• Inventory planning also includes ongoing communication with management and customers to coordinate inter-plant transfers, align demand with available inventory, and ensure orders are fulfilled on time and in full (OTIF) based on current inventory levels and inbound supply timelines.

Purchasing / PO Support

• Support purchasing and receiving processes by validating that purchase orders (POs) are completed accurately and on time.
• Confirm inbound receipts against POs and packing slips; communicate discrepancies to the appropriate teams for resolution.
• Maintain organized documentation and records related to inventory, receiving, and shipments.

Inbound & Outbound Logistics Coordination

• Schedule and coordinate inbound/outbound trucks daily and weekly to align with production and shipping requirements.
• Communicate schedules and dock appointments with carriers/drivers and internal stakeholders.
• Receive and check in inbound loads; verify quantities, items, lot numbers (if applicable), and condition of materials.
• Coordinate loading and/or unloading of trucks as required and ensure safe material handling practices are followed.
• Verify outbound shipments are accurate against pick lists and bills of lading (BOL); confirm correct labeling and documentation.
• Identify, document, and escalate shipping/receiving issues (shortages, damages, mispicks, incorrect paperwork, late carriers) to the appropriate individuals (e.g., Operations Manager/Associate General Manager, Purchasing, Production, Customer Service, Quality, and/or carrier contacts) for timely resolution and corrective action.

Safety, Compliance, and Team Support

• Follow all safety policies, including dock safety and material handling requirements.
• Maintain clean, organized inventory areas to support safe operations and audit readiness.
• Collaborate cross-functionally with production, purchasing, quality, and shipping teams to resolve issues and improve flow.
• Participate in continuous improvement efforts related to inventory accuracy, warehouse organization, and logistics efficiency.
• Other duties as assigned

EDUCATION/EXPERIENCE:

• High School Diploma or GED (minimum)
• 3–5 years of experience in inventory control, shipping/receiving, logistics coordination, or warehouse operations
• Experience with inventory tracking systems (ERP/WMS) and strong proficiency with basic computer tools (email, spreadsheets)
• Proficient in various computer systems, including Microsoft Office (Excel, Outlook, Word), and able to learn new systems quickly
• Strong attention to detail and ability to reconcile discrepancies with accuracy and urgency
• Ability to communicate clearly with drivers, carriers, production teams, and management

WORK ENVIRONMENT:

The employee may be exposed to extreme cold environment. The temperature is kept below 40F. The employee is frequently exposed to work near moving mechanical parts. The noise level of the work environment is usually loud.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:

The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision and Peripheral vision. While performing the duties of this Job, the employee is regularly required to stand, sit, and walk throughout the day; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to walk.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.