Coordinator I (Program Coordinator) at Harvard University – Boston, Massachusetts

002495SR
School/Unit Harvard T.H. Chan School of Public Health
Department Social and Behavioral Sciences
Job Function General Administration
Location Boston
Job Type Full-time
Salary Grade 054
FLSA Status Non-exempt
Union 55 - Hvd Union Cler & Tech Workers
Term Appointment No

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard T.H. Chan School of Public Health?

The Harvard T.H. Chan School of Public Health is a world-renowned institution dedicated to advancing public health through cutting-edge research, education, and global collaboration. Our school is a special place to work because of its vibrant, mission-driven community, interdisciplinary approach, and commitment to addressing some of the most pressing health challenges worldwide. We foster a collaborative and inclusive work environment where innovation, continuous learning, and work-life balance are valued.

Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and about the Dean’s AAA vision about our school’s ongoing strategic initiatives.

Job Summary:

The Program Coordinator will support a research program in the Department of Social and Behavioral Sciences at the Harvard T.H. Chan School of Public Health focusing on community engagement and cancer prevention and control in community health centers. This will include the Massachusetts Center for Advancing Cancer Control Engaged Research Through Transformative Solutions (Mass-ACCERT) and Massachusetts Cancer Prevention and Control Research Network (MCPCRN). The Program Coordinator will work as part of a research team collaborating closely with community partners on projects aiming to advance research in cancer control, social determinants of health, and implementation science.

Job-Specific Responsibilities:

Duties and responsibilities include, but are not limited to, the following:

• Coordinate, and have direct responsibility for, a set of tasks supporting research collaborations with community partners including community health centers, and other activities supporting community engagement and program administration
• Develop and implement administrative systems, project planning, overseeing deadlines, tracking deliverables, and overall coordination
• Coordinate and track processing of partner agreements, orders, invoices, and reimbursements
• Develop surveys in REDCap and collect, track, summarize, and maintain survey data across multiple time points
• Coordinate documentation, collection, and maintenance of common data elements collected across centers
• Collect and track local policy data
• Serve as primary contact and liaison for various communications channels, and collate and draft content for website posts, newsletters, and listservs
• Maintain regular updates to websites
• Develop communications messaging and materials for engaging community health center leaders and staff, and other audiences from funders to community members
• Attend team meetings, take thorough meeting notes for distribution, and help to identify and form synergies across teams and projects
• Coordinate events and meetings, including Implementation Learning Community sessions, advisory group meetings, grantee meetings
• Draft, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases
• Make periodic reports of project status to supervisor and the larger research teams
• Process, organize, and summarize data, reporting results in Word, Excel, REDCap, and NVivo
• Collate, organize, and draft materials for the preparation of research papers, manuscripts, progress reports, and presentations
• Support smooth day-to-day flow of communications and outreach for program activities with internal team members as well as external partners and collaborators
• Support planning and coordination of community engagement activities, including Community Engagement Studios
• Perform other duties as assigned

PLEASE NOTE: This position has a term appointment of one year with the possibility of extension.

Basic Qualifications:

• 3+ years of relevant experience is required; a combination of education and experience may be considered

Additional Qualifications and Skills:

• Bachelor's or Master's degree
• Experience in data management
• Solid working knowledge of office operations and intermediate skills using related computer software (including Microsoft Excel, Word, and PowerPoint) and electronic communications tools
• Experience working successfully with a diverse range of ethnic, cultural, and economic communities
• Interest in community-engaged research required, experience strongly preferred
• Experience working independently to perform a wide range of complex administrative and programmatic duties to support a research (or similar) program
• Experience supporting communications and dissemination efforts to various audiences and through a range of channels
• Experience using REDCap, WordPress, Mail Chimp, and social media sites in context of professional communications
• Excellent attention to detail, organizational and time management skills
• Proven interpersonal skills with experience in providing administrative support across groups and across a variety of projects
• Strong listening, communication, writing, presentation, and problem-solving skills
• Aptitude to effectively collaborate and communicate with a broad range of researchers, partners, and audiences

• Appointment End Date: One year from date of hire
• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.