G&A Office at American Custom Private Security Inc – Stockton, California

About the Role:

The G&A Office role is pivotal in ensuring the smooth and efficient operation of general and administrative functions within the organization. This position focuses on supporting various departments by managing administrative tasks, coordinating internal communications, and facilitating organizational processes. The successful candidate will play a key role in maintaining office systems, handling documentation, and assisting with financial and human resources activities. By providing reliable administrative support, this role contributes to the overall productivity and effectiveness of the company. Ultimately, the G&A Office professional helps create an organized and well-functioning workplace environment that supports business objectives.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Proven experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience with financial software or enterprise resource planning (ERP) systems.
• Familiarity with human resources information systems (HRIS).
• Prior experience working in a General & Administrative (G&A) office environment.
• Knowledge of basic accounting principles.
• Ability to manage confidential information with discretion.

Responsibilities:

• Manage day-to-day administrative operations including correspondence, and record keeping.
• Coordinate communication between departments to ensure timely and accurate information flow.
• Assist with preparation and processing of financial documents such as invoices, expense reports, and budgets.
• Support human resources functions including onboarding, maintaining employee records, and coordinating training sessions.
• Maintain office supplies inventory and liaise with vendors to ensure operational continuity.
• Organize meetings, prepare agendas, and document minutes to facilitate effective decision-making.
• Implement and maintain office policies and procedures to improve efficiency and compliance.

Skills:

The required skills such as proficiency in Microsoft Office and strong organizational abilities are essential for managing daily administrative tasks efficiently, including document preparation and scheduling. Communication skills are used to coordinate between departments and ensure clear, professional correspondence. Preferred skills like familiarity with financial software and HRIS enhance the ability to support accounting and human resources functions more effectively. Multitasking and time management skills enable the candidate to handle multiple responsibilities simultaneously without compromising quality. Overall, these skills combine to create a reliable and resourceful administrative professional who supports the operational backbone of the organization.