Lead Valet Parking & Bell Attendant at Ocean House Collection – Westerly, Rhode Island

Ocean House Management

Lead Valet Parking and Bell Attendant

A Collection Unlike Any Other

The Ocean House Collections includes 3 luxury properties. The Ocean House featuring 49 luxury guest rooms, 18 Signature Suites. The Cottage Collection includes 10 privately owned vacation homes. The Ocean & Harvest Spa is a 12,000 square foot Forbes Travel Guide 5 Star rated full-service health wellness spa. Over 10,000 square feet of indoor and outdoor meeting space. Up to 8 unique dining options during summer season including Coast, a Forbes Travel Guide 5 Star rated fine dining experience.

The Weekapaug Inn offers quintessentially New England accommodations that effortlessly combine casual comfort and luxurious furnishings. The Inn features 31 unique guest rooms and 4 two-bedrooms signature suites. Farm-to-table dining utilizes the finest and freshest locally sourced ingredients, and inspired amenities and resort activities are designed to create extraordinary guest experiences.

The Watch Hill Inn established in 1845, Watch Hill Inn carries with it a unique history marked by fame, natural disasters and, among all, resilience. Chic, minimalist decor intertwines with cutting edge technology like complimentary Apple TV, Netflix and an in-room iPad program that allows guests to order food and services to their door with the touch of a button. The Inn features 21 suite style accommodations with unrestricted access to dining, amenities and resort activities at both Ocean House and Weekapaug Inn.

Scope of Position

The Bell-Valet is the first impression of the Hotel. This position focuses on delivering unique services carefully tailored to each guest staying at the hotel. With the highest level of sophistication, discretion, and anticipation the Bell-Valet greets every guest of our world-famous hotel. No guest request remains unanswered. The primary focus and goal are to ensure that each all guests are completely satisfied with their experience. Attention to details and effective communication are key to the successful execution of this role.

Hourly Staff Schedule Requirements

All staff should understand that the property operation is 24 hours a day, 7 days per week, inclusive of all holidays. While the company will make every attempt to create a work and life balance, all hourly paid staff may be asked to work extended shifts and additional days based on business demands. The busiest of days during the season (Memorial Day through Columbus Day) are the weekend days from Friday thru Sunday and on holiday weekends that are celebrated on Mondays. All seasonal staff must be aware and able to work all weekends; requesting time off for a holiday weekend may not and will likely not be granted. The more flexible you are the more you can learn, grow, and earn.

Reporting Relationship

Internal: The position reports directly to the Director of Front Office.

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Constantly and consistently exhibit Ocean House core values and standards of behavior including adherence to the Forbes 5-Star standards.
• Operate Ocean House vehicles to move guests and staff both on and off property as directed by supervisor.
• Meet and greet guests warmly with appropriate time-of-day greetings- “Good afternoon/evening”.
• Always open the door and assist guests into and out of the vehicle.
• When luggage is present, load and unload luggage to and from the vehicle.
• Luggage should ALWAYS be delivered to the guest room before guest check-in.
• Engage passengers in pleasant conversation, sharing information about the Ocean House amenities, activities, dining and history.
• When guests enter the vehicle, provide a brief orientation about the trip, safety precautions and amenities available during the trip. Offer bottled water if appropriate.
• Assist guests from vehicle and provide a warm farewell inviting them to return.
• Obtain from the guest the purpose of their stay, offer services and experiences to enhance their visit, and coordinate effectively with each department responsible for ensuring their requests are handled in a timely and efficient manner.
• Refer to the Bell/Valet Consolidation to recognize repeat guests, celebrations, or any other details to personalize their welcome to the resort
• Following up as needed regarding the details of each guest’s experience ensuring that every detail of the request is confirmed and arranged.
• Utilize the appropriate software to record and manage all details needed to effectively perform the functions and responsibilities of the position.
• Responsible for guest history information to ensure repeat visits are better managed and consistent with the guest’s specific needs. Report any new information or service defects to the Guest Relations or Concierge team to log in guest profiles.
• Maintain contact with the guest during their visit to ensure their expectations are exceeded.
• Responsible for the flawless execution of their departure. Luggage count should always be confirmed with a visual check of the open trunk with guest present before departure.
• Responsible for practicing, managing and promoting the Company’s Statement of Purpose, Service Excellence Pillars, and Declarations so that it becomes an intricate part of the everyday operation.
• Represent the Company with a positive attitude and professional presentation- clean pressed uniforms, shirts tucked in, upright posture without leaning or supporting yourself.
• Follow sustainability guidelines and practices related to the Company’s sustainability programs.
• Carry out any other duties which fall within the broad spirit, scope and purpose of this job description and which are commensurate with the role, including stocking and cleaning work areas, reporting low-stock items to management, and assistaing with reasonable interdepartmental requests.

Required Knowledge, Skills, Qualifications, and Experience

• Ability to perform job functions with attention to detail, speed and accuracy under pressure
• Ability to calmly resolve demanding and confrontational situations
• Ability to remain calm and resolve problems using good judgement
• Ability to follow directions
• Ability to work collaboratively with co-workers as part of a team
• Effective communications skill both in writing and verbally
• Ability to prioritize and organize tasks
• Fluency in English both verbally and in writing
• Uphold the Company standards, policies and procedures
• Maintain confidentiality of guest/employee information and pertinent company data
• College degree or equivalent work experience
• 3 years of experience in the hospitality industry preferably in the luxury market or in the luxury residential environment preferred.
• Maintain a current and restriction free driver’s license for at least two years and be a minimum of 18 years of age.

Physical Requirements:

See below Physical conditions description

This job description in no way states or implies that these are the only duties to be performed by the person occupying this position. The person in this position will be required to perform any other job-related duties assigned by their supervisor or other members of management.

PHYSICAL ACTIVITIES, VISUAL ACUITY, AND WORKING CONDITIONS OF:

Lead Valet Attendant

I certify that I have read the physical requirements as set forth below and am physically able to perform the necessary duties as indicated herein.

Employee Signature: _________________________ Date:_____________

1. GENERAL PHYSICAL REQUIREMENTS

Please check the ONE description of general physical requirements that best describes the work requirements of the position:

☐ A. Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

☐ B. Light work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of force greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

☐ C. Medium work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

☒ D. Heavy work: Exerting up to 100 pounds of force occasionally and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

☐ E. Very heavy work: Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force constantly to move objects.

2. PHYSICAL ACTIVITIES

Please check ALL physical activities that apply to the essential functions of the position:

☒ A. Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.

☒ B. Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces. This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.

☒ C. Stooping: Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.

☒ D. Kneeling: Bending legs at knee to come to a rest on knee or knees.

☒ E. Crouching: Bending the body downward and forward by bending leg and spine.

☒ F. Crawling: Moving about on hands and knees or hands and feet.

☒ G. Reaching: Extending hand(s) and arm(s) in any direction.

☒ H. Standing: Particularly for sustained periods of time without auxiliary support.

☒ I. Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

☒ J. Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.

☒ K. Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.

☒ L. Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.

☒ M. Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling.

☒ N. Grasping: Applying pressure to an object with the fingers and palm.

☒ O. Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

☒ P. Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

☒ Q. Hearing: Perceiving the nature of sounds at normal speaking levels or without correction. Ability to receive detailed information through oral communication and make fine discriminations in sound.

☒ R. Repetitive Motions: Substantial movements (motions) of the wrists, hands, and/or fingers.

3. VISUAL ACUITY

Please check the ALL descriptions of visual acuity requirements (including color, depth perception, and field of vision), that best describes the requirements of the position:

☐ A. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (including inspection); using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes.

☐ B. The worker is required to have visual acuity to perform an activity such as: operating machines such as lathes, drill presses, power saws and mills where the seeing job is at or within arm's reach; performing mechanical or skilled trades tasks of a non-repetitive nature such as carpenters, technicians, service people, plumbers, painters, mechanics, etc.

☒ C. The worker is required to have visual acuity to operate motor vehicles or heavy equipment.

☒ D. The worker is required to have visual acuity to determine the accuracy, neatness, thoroughness of work assigned (i.e., custodial, food services, general labor, etc.) or to make general observations of facilities or structures (i.e., security guard, inspection, etc.)

4. WORKING CONDITIONS

Please check ALL conditions the worker is subject to in performing the essential functions of the position:

☐ A. The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.

☐ B. The worker is subject to outside environmental conditions: No effective protection from weather.

☒ C. The worker is subject to both environmental conditions: Activities occur inside and outside.

☒ D. The worker is subject to extreme cold: Temperatures typically below 32 degrees for periods of more than one hour. Consideration should be given to the effect of other environmental conditions such as wind and humidity.

☒ E. The worker is subject to extreme heat: Temperatures above 100 degrees for periods of more than hour. Consideration should be given to the effect of other environmental conditions such as wind and humidity.

☐ F. The worker is subject to noise: There is sufficient noise to cause worker to shout in order to be heard above the ambient noise level.

☐ G. The worker is subject to vibration: Exposure to oscillating movements of extremities or whole body.

☒ H. The worker is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.

☐ I. The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases or poor ventilation.

☐ J. The worker is subject to oils: There is air and/or skin exposure to oils and other cutting fluids.

☐ K. The worker is required to wear a respirator.

☐ L. The worker frequently is in close quarters, crawl space, shafts, manholes, small, enclosed rooms, small sewage and water line pipes, and other areas which could cause claustrophobia.

☐ M. The worker is required to function in narrow aisles or passageways.

☐ N. The worker is exposed to infectious diseases.

☐ O. The worker is required to function around prisoners or mental patients.

☐ P. None: The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).