Administrator at RWJBarnabas Health – Jersey City, New Jersey

Job Title: Administrator

Location: Emergency Medicine Associates

Department Name: ER Physician - JCMC

Req #: 0000207245

Status: Salaried

Shift: Day

Pay Range: $68,724.00 - $97,073.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The ED Program Support role provides comprehensive administrative and operational assistance to the Chair of the Emergency Department (ED) and the broader ED leadership team. This position ensures the smooth coordination of departmental activities, facilitates communication across internal and external stakeholders, and supports the efficient functioning of site-level programs and initiatives.

Qualifications:

Required:

• High School Diploma or Equivalent
• Able to work relatively independently with limited direct supervision
• Detail oriented with proven ability to work effectively under conditions requiring accuracy
• Courteous and professional demeanor with strong interpersonal and verbal and written communication skills
• Excellent grammar, editing and proofreading skills
• Internet and Computer proficiency with Microsoft Office products email, Microsoft Calendar, Word, Excel, and PowerPoint
• Appointment setting initial phone call and Calendar invite with copy to medical director and director of hospitalist programs

Preferred:

• College Degree

Essential Functions:

Administrative Support for Chair & Leadership

• Schedule and coordinate appointments, meetings, and events for the Chair.
• Manage the Chair’s daily calendar to maximize time utilization.
• Handle incoming and outgoing communication, including drafting and proofreading emails, memos, and correspondence.
• Maintain effective communication within the department and with external stakeholders.

Departmental & Meeting Coordination

• Arrange departmental meetings, prepare agendas, and distribute relevant materials.
• Record and distribute meeting minutes and summaries.
• Maintain provider certifications and assist in coordinating departmental events and projects.
• Provide day-to-day assistance with IT needs, CAM requests, and act as a proxy for ED leadership when needed.

Onboarding & Program Support

• Assist with onboarding new providers, including scrub ordering, ID badges, parking access, and Epic system setup.
• Act as a liaison between ED staff, faculty, site administration, and ancillary departments.
• Provide administrative support for departmental projects, initiatives, and reporting needs.

Operational & Clinical Support

• Assist with administrative reporting for the ED and site program support.
• Conduct patient call-backs to support continuity of care.
• Participate in ED rounding to support patient and provider experience.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ….and more!

Pay Range Section:

Let’s shape the future of healthcare, together. Our competitive base rates offered will be dependent upon your relevant experience, education and skills. In addition to base salary, we offer excellent benefits, creating a competitive total rewards package to include health and welfare benefits, tuition reimbursement, retirement benefits, employee assistance programs, and many opportunities for professional and personal growth.

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.