Assistant Project Manager at Thomas Park – Annapolis, Maryland

About Thomas Park

Thomas Park is a full-service commercial real estate firm offering alternative investment strategies and third-party commercial real estate services.

About the Role

The Assistant Project Manager supports the Director of Construction and broader project team in the planning, coordination, documentation, and financial control of commercial construction projects. This is a mid-level office-based role focused on project execution support, subcontractor coordination, and preconstruction assistance.

The Assistant Project Manager plays a critical role in keeping projects organized, compliant, and moving forward efficiently by managing documentation, facilitating subcontractor communication, and supporting procurement and cost control efforts. This role is intended for a professional with 3–5 years of construction experience who is ready to grow into a full Project Manager position.

Job Type: Full-time, Exempt

Salary Range: $70,000 - $80,000

Project Management & Document Control

• Support the Project Manager with day-to-day administrative and operational project management tasks.

• Manage and maintain project documentation including submittals, RFIs, meeting minutes, logs, and correspondence.

• Assist in tracking approvals and ensuring timely distribution of project information to internal teams and subcontractors.

• Maintain organized digital and physical project files in accordance with company standards.

• Assist with preparation of owner and internal project reporting.

Subcontractor Coordination & Procurement

• Assist with subcontractor buyout, onboarding, and contract execution processes.

• Coordinate subcontractor communication related to scope clarification, documentation requirements, and scheduling needs.

• Track subcontractor compliance items including insurance, safety documentation, and required certifications.

• Support subcontractor payment processing by assisting with pay application review and backup documentation.

• Help identify and escalate scope gaps, conflicts, or coordination issues to the Project Manager.

Schedule & Cost Support

• Assist with maintaining project schedules and tracking milestone progress.

• Support cost control efforts including budget tracking, change order documentation, and commitment logs.

• Help prepare change order requests and maintain change management documentation.

• Assist in identifying potential schedule or cost risks and communicating them to the Project Manager.

Preconstruction Support

• Assist with vendor and subcontractor outreach during the bidding phase.

• Support development of trade scopes of work based on drawings, specifications, and internal standards.

• Assist with bid leveling, scope comparison, and proposal review.

• Help coordinate pre-bid walkthroughs and maintain bid documentation.

• Participate in internal preconstruction reviews and handoff meetings.

Closeout Support

• Assist with project closeout documentation including O&M manuals, warranties, as-built drawings, and final inspections.

• Coordinate punch list documentation and subcontractor closeout requirements.

• Support final project turnover to ownership and property management teams.

About You

• 3–5 years of experience in commercial construction in a Project Engineer, Assistant Project Manager, or similar role.

• Bachelor’s Degree in Engineering, Architecture, Construction Management, or Business.

• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.

• Excellent written and verbal communication skills.

• Solid understanding of commercial construction processes, contracts, and documentation workflows.

• Proficiency with Microsoft Office; experience with Microsoft Project and Bluebeam strongly preferred.

• Detail-oriented, proactive, and motivated to grow into a Project Manager role.

• Comfortable working in a fast-paced, collaborative office environment.