Administrative Assistant at New Castle Building Products – Bensalem, Pennsylvania

New Castle Building Products (NCBP) is a privately owned distributor of building materials. With 20+ locations spanning from Massachusetts to Maryland, our success is built on exceptional customer service, operational efficiency, and a strong commitment to our seven core values: Caring, Urgency, Teamwork, Honesty, Flexibility, Accountability, and Passion. At NCBP, we seek individuals who are eager to grow, collaborate, and embody these values.
Our Bensalem, PA location is looking for a highly motivated team player who will play a vital part in providing support to the branch in the areas of Invoicing & Billing, Receiving, and general office administration.

Day-to-day Responsibilities:

• Sort and match sales paperwork.
• Confirm and adjust invoices in preparation for billing in coordination with branch manager and sales team.
• Prepare credit memos assuring proper paperwork.
• Provide copies of invoices or statements to customers on an as needed basis.

• Prepare cash drawer reconciliations
• Prepare daily cash deposit
• Prepare daily AR deposit and send backup to AR department.
• Make deposits at bank daily

• File purchase orders and sales paperwork.
• Match packing list to purchase orders when received.
• Receive inventory into accounting system.
• Work with managers and A/P clerk on inventory corrections.
• Answer a high number of phone calls and direct them to appropriate parties.

• Maintain timecards for branch employees on Paycom's Time and Attendance for review and sign off by branch manager.
• Receive products via UPS, FED-EX and other deliveries.
• Order supplies and manage supply inventory for the branch.
• Other Administrative duties as assigned.

Job Experience and requirements:

• 2-3 years’ experience in receiving or billing function preferred
• Stable work history.
• Good business sense
• Be a highly motivated self-starter that is capable of multi-tasking.
• Proficient in Microsoft Office Excel, Word and Outlook.
• Excellent communication skills.
• Detail – oriented.
• Able to work in fast paced environment.

Benefits:

• Medical, Dental, and Vision and Life insurance.
• 401(k) with company match.
• Paid vacation and holidays.
• Yearly reviews with opportunities to advance your career based on performance.