Supv Facilities KAL at Beacon Health System – Kalamazoo, Michigan

The Facilities Supervisor will provide general and day-to-day direction to staff within the Facilities Department. Also provides overall planning and assists in setting the strategic direction to achieve operational and financial goals for all safety, utility and building systems. This position maintains physical plants at peak efficiency and minimum cost by performing such duties as preventive and corrective maintenance scheduling, energy management and regulatory compliance. Responsivle for ensuring that regulatory and safety compliance is appropriately documented.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Facilities Operations Support

• Develops strategic and operational policies and plans and executes strategic plans.
• Develops and oversee staffing, training, scheduling, budgeting in the Facilities Management department.
• Establishes a safe work environment for employees by performing safety audits and inspections, conducting safety-related training, and maintaining on-going communications with employees.
• Manages building operations and maintenance, plans and operations, furniture and equipment inventories, utility operations, energy management, and grounds maintenance.
• Oversees major infrastructure repair and renovations projects by identifying and managing vendors/contractors, including bid process, contract compliance, and vendor/contractor performance.
• Acts as the liaison for all remodeling, renovation and construction projects as it relates to product standards, design standards, scheduling shut-downs and system interruptions.
• Communicates with customer, vendors, internal and external partners on the status of work and issues effecting services.
• Reviews and authorizes purchase requests to ensure service agreements are met and maintenance services are in compliance with procedures and budgets.
• Maintains external relations related to Facilities Management including government relations, local, State and Federal regulatory agencies, The Joint Commission (TJC), insurance carriers, and others as needed.
• Ensures that facilities are maintained, secured, renovated and constructed according to departmental/organizational policies, procedures, plans and initiatives.
• Assists with the development of and compliance with departmental budgets, including capital, operating and construction budgets.
• Ensures continued compliance with all Federal, State and local regulations and TJC standards.
• Collects, compiles and audits regulatory compliance documentation.
• Works directly with vendors and Purchasing to request proposals for repairs, maintenance and capital improvements.
• Directs the daily assignment of work to ensure safe and efficient plant operations.

Continuous Improvement

• Serve as change agent throughout the organization
• Identify opportunities for process improvement

Leadership Competencies

• Drives Results - Consistently achieving results, even under tough circumstances.
• Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:

• Leverage innovation everywhere.
• Cultivate human talent.
• Embrace performance improvement.
• Build greatness through accountability.
• Use information to improve and advance.
• Communicate clearly and continuously.

Education and Experience

• The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a degree in Engineering or a related field from an accredited school and previous experience in facilities management and/or facility engineering.
• Bachelor’s degree in Business Administration, Engineering or related field is preferred.
• Minimum of five years of experience in the maintenance and operation of a physical plant and/or building maintenance for a large facility is required.

Knowledge and Skills

• Computer skills - Proficiency in basic MS Office programs and web-based work order systems
• Demonstrated general knowledge of plant operations systems.
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyses information skilfully.
• Quality management—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Ability to Adapt – the individual will need to adapt quickly to changes in scope or direction and be flexible to adopting changes quickly
• Excellent communication and interpersonal skills with ability to communicate across all levels of the organization, including technology, tools, and processes.
• Strong analytical abilities for understanding and interpreting building system documents, prints and layouts¿are required.¿
• In-depth knowledge of¿boilers, chillers, pumps and water systems.¿
• Critical thinking skills¿
• Decisive judgment¿
• Ability to delegate tasks, follow up on assigned tasks and report on progress of work¿
• Ability to train others on technical components, applicable regulations and internal procedures to ensure efficient and safe plant operations¿
• Ability to work with minimal supervision.¿¿
• Must be able to work in a stressful environment¿

Working Conditions

• Work is performed in various locations, from an office environment to certain areas where there is possible exposure to hazardous materials and other hazards (such as when inspecting facilities and equipment).

Physical Demands

• Requires the physical ability and stamina (i.e., to stand and/or walk for prolonged periods of time; move throughout the facility; lift, hold and carry objects weighing up to 50 pounds, etc.) to perform the essential duties of the position.