Business Administrative Assistant at One Energy – Marlborough, Massachusetts
About This Position
Job Title: Business Administrative Assistant
Location: Office Location
Company: One Energy
About Us:
One Energy has been recognized as the Operator of the Year in New England through our flagship Fresh Village Brand. This achievement is a testament to the hard work, dedication, and excellence of each team member. At One Energy, our commitment goes beyond accolades – we aim to provide continuous learning and growth opportunities for all our team members. This recognition only strengthens our resolve to foster an environment where everyone can thrive and reach their full potential.
Job Summary:
One Energy is seeking to hire a Business Administrative Assistant with exceptional administrative and research skills. The ideal candidate will thrive under pressure with tight deadlines in a fast-paced environment. To ensure success, the Administrative Assistant should be detail-oriented, exercise sound judgment, and possess exceptional written and verbal communication skills. A keen interest in providing purposeful support to the entire organization is essential. Top candidates will be familiar with key business principles and possess incredible accuracy, strong IT skills, and excellent time management.
Key Responsibilities:
- Perform accurate research and analysis.
- Compile, proofread, and revise drafts of legal and environmental documents and reports.
- Maintain daily record keeping with electronic and hard copy filing of documents.
- Obtain relevant information from other organizations or agencies.
- Create and organize information and generate reference tools for easy use by the office.
- Prepare and format business and management reports.
- Maintain and update databases and tracking systems.
- Respond to all business-related queries.
- Ensure efficient and effective administrative information and assistance
Additional Responsibilities:
- Prepare and file permits and licenses documents.
- Answer phone calls, take messages, and schedule appointments.
- Maintain and organize legal files, ensuring they are up-to-date and easily accessible.
- Assist with business research.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping tasks.
- Prepare correspondence, such as letters, memos, and emails.
- Communicate with clients and other business professionals to schedule meetings and share information.
- Manage business-related information and documents.
- Process invoices and billing, and track payments.
- Assist in business preparation by preparing binders and exhibits for business expansion.
Qualifications:
- Proven experience as a business administrative assistant.
- Knowledge of business, legal, and environmental terminology, regulations, and systems.
- Proficiency in MS Office and ability to work with business technology.
- High level of professionalism and confidentiality.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to multitask and meet deadlines.
- Associate's degree in business studies or related field, or equivalent work experience.
- Passing a state A/B operator test is required.
Benefits:
- Competitive salary
- Health, dental, and vision insurance
- Paid time off and holidays
- Retirement plan options
- Opportunities for ongoing training and professional development
How to Apply:
Interested candidates should apply online at www.apply1energi.com
One Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.