Senior Coordinator, Development and Communications at Amica Center for Immigrant Rights (Amica Center) – Washington, District of Columbia

Who We Are

The Capital Area Immigrants’ Rights (CAIR) Coalition is now Amica Center for Immigrant Rights (“Amica Center” for short). Click here to learn more about our new name. Since our founding in 1999, we have grown significantly and added new services to support immigrants in detention. Recently, Amica Center has outgrown our name, expanding beyond our initial services and geographic boundaries.

“Amica” is the Latin word for “friend,” and that echoes the way we approach what we do. Just as friends stand with one another, Amica Center stands with our clients to achieve the safety, stability, and opportunity we all deserve.

We are the only non-profit organization in the Washington, D.C. area that is exclusively focused on providing legal assistance to adult and child immigrants detained by the government in the Capital Region and beyond.

Position Summary

The Senior Coordinator provides essential administrative and project support to the Development and Communications department, enabling the team to function effectively and efficiently.

The Senior Coordinator executes assigned tasks and leads projects on behalf of the team. The position works with regular oversight to complete and solve routine and moderately complex issues that contribute to the success of the department.

They are responsible for completing a variety of administrative, database management outreach/event coordination tasks. The position also assists with leading select projects or initiatives aligned with Amica Center’s mission.

General Duties and Responsibilities [1]

Administrative Tasks

• Serve as the primary contact for the department by respond timely to internal and external inquiries
• Organize, prioritize, and manage incoming and outgoing communications (email, mail, phone)
• Maintain inventory of office and event supplies
• Maintain department calendars and provide support for internal and external meetings by scheduling meetings, coordinating logistics, booking rooms/spaces, distributing agendas, and helping prepare meeting materials, and taking meeting notes
• Organize and maintain department files, including appeals, contracts, award letters, grant agreements, donor correspondence, etc.
• Organize and maintain comms assets, including client stories, photos, media hits/clippings, etc.
• Track expenses, manage invoices, and submit credit card receipts

Data and Database Management

• Reconcile daily deposits received via bankcard, wire transfers, and third-party platforms
• Enter gifts, pledges, and grants received via checks, wire transfers, and third-party platforms, accurately and promptly in EveryAction (EA)
• Manage third party donation platforms by maintaining log-in credentials, ensuring that all information is up to date, downloading reports, and troubleshooting issues
• Create, update, and maintain constituent records regularly to ensure data integrity
• Generate contribution reports using EA and assist the Finance team with monthly reconciliation
• Generate various types of lists using EA, including, but not limited to, acknowledgement lists, event registration lists, appeal lists, and work with vendors to complete mailings

Outreach and Event Support

• Research and secure venues, create timelines, and manage vendor relationships for select virtual and in-person events
• Attend select events, and assist with event set-up, breakdown, check-in/registration, and troubleshoot to ensure a seamless experience
• Handle invitations, manage registration lists, assist with event promotion, prepare event briefings and provide post-event reports
• Serve as the primary contact for outreach events by responding to external inquiries and working with internal teams to identify participants, preparing materials, and coordinating logistics between staff and hosts
• Work with leadership, communications, program staff, and external participants to align event goals and ensure a successful event

[1] This list is illustrative and not intended to be a complete classification of all job functions or tasks.

Qualifications Required:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals to perform the essential functions outlined above.
• The Senior Coordinator has excellent communication skills and has the ability to follow instructions, articulate challenges, anticipate issues, and request support as needed. Ability to make practical decisions and solve problems, flexible, adapt to change, and communicates effectively. Completes routine tasks independently and has reliable follow-through on assigned projects in a complete, well-conceived, and timely manner.
• A working knowledge of nonprofit operations and fundraising/development with at least three years of relevant experience, including in EveryAction. Previous and/or additional experience in immigration is beneficial.
• Superior organizational skills and attention to details are critical; must have strong ability to multi-task and prioritize. Experience with database management, ability to communicate clearly, including delays, plans and manage tasks according to firm deadlines, and respond to requests in a timely manner.
• The Senior Coordinator demonstrates flexibility to ensure productive relationships with colleagues and external constituents; patience and ability to adjust and provide appropriate action when emerging needs arise.

Additional Role-Specific Details:

Position Type

Full-time, non-exempt

Reports To

Development and Communications Director

Supervisory Responsibility

None

Hiring Timeline

Applications will be reviewed on a rolling basis.

Salary [2]

$53,500 - $77,000

[2] In 2018 Amica Center implemented a compensation framework to be more straightforward, transparent, and provide assurance of internal equity. The compensation model we use is based on an individual's position and years of relevant work experience to avoid salary discrepancies and to reduce the risk of racial, gender, or other forms of bias affecting a candidate's salary.

Location and/or Travel Requirements

This position will be based in the Washington, D.C. or Baltimore, M.D. Office. Due to business related travel expectations, it is recommended candidates live within 30-miles of their assigned primary office.

Telework

Amica Center operates a hybrid work environment where staff are required to work at least one day per week in-office, but some roles require more office/on-site attendance or travel.

COVID-19 Vaccination:

All employees are required to be fully vaccinated and boosted against COVID-19. To be fully vaccinated means having completed the full dosages required for the type of vaccine obtained as designated by the CDC. If boosters are subsequently recommended by the Centers of Disease Control and Prevention (CDC) then employees will be required to receive the booster within thirty (30) days of their eligibility to access the boosters.

Benefits

• Amica Center’s benefits package includes:
• Free gym access located in Washington, D.C (dependent on employee’s primary office)
• Flexible working hours after successful completion of trainings and with approval of supervisor
• Pre-tax commuter benefits for those living in the DMV
• Subsidized health, dental insurance, and vision insurance (Amica Center pays a very high rate of the insurance package, for which we can provide additional information)
• Eligibility for data reimbursement payments totaling: $300 on an annual basis
• Life Insurance valued at $50,000, as well as long- and short-term disability
• The option to set up a Flexible Spending Account
• High Deductible Health Plan (HDHP) with a one-time employer contribution of $350 to the Health Savings Account (HSA)
• The option to set up a 403(b) savings account (the equivalent of a 401(k) account for non-profit organizations) which the organization has the option, for all employees on an annual basis, to match at a certain percentage after one year of continuous employment

Paid time off includes:

• 23 Personal Days per calendar year
• Up to 20 days of Sick Time per calendar year
• 7 hours of Volunteer Time Off per calendar year
• Federal holidays
• Paid winter break closure
• 12 weeks of parental leave

At Amica Center, we embrace the fact that talented individuals come from diverse backgrounds and life experiences. We believe that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to our success. Amica Center values your unique perspectives, skills, and potential, and we are committed to providing equal opportunities for growth and development. If you are passionate about Amica Center's mission and are excited to contribute your talents to our team, we encourage you to submit your application. Candidates from traditionally underrepresented groups are strongly encouraged to apply. If you are a candidate with a disability and require accommodations to apply for this position, please contact us at HR@amicacenter.org.

EEO Statement

Amica Center for Immigrants’ Rights is an equal opportunity employer. In accordance with anti-discrimination law, this policy's purpose is to effectuate these principles and mandates. Amica Center prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Amica Center conforms to the spirit as well as to the letter of all applicable laws and regulations.

Our Anti-Racism Statement:

https://amicacenter.org/becoming-anti-racist/

How to Apply:

Submit your resume, a cover letter that explains your interest in this role, and a writing sample with your Paylocity application. Please refrain from sending application materials separately via email.

Qualifications Required:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals to perform the essential functions outlined above.
• The Senior Coordinator has excellent communication skills and has the ability to follow instructions, articulate challenges, anticipate issues, and request support as needed. Ability to make practical decisions and solve problems, flexible, adapt to change, and communicates effectively. Completes routine tasks independently and has reliable follow-through on assigned projects in a complete, well-conceived, and timely manner.
• A working knowledge of nonprofit operations and fundraising/development with at least three years of relevant experience, including in EveryAction. Previous and/or additional experience in immigration is beneficial.
• Superior organizational skills and attention to details are critical; must have strong ability to multi-task and prioritize. Experience with database management, ability to communicate clearly, including delays, plans and manage tasks according to firm deadlines, and respond to requests in a timely manner.
• The Senior Coordinator demonstrates flexibility to ensure productive relationships with colleagues and external constituents; patience and ability to adjust and provide appropriate action when emerging needs arise.