Administrative Assistant San Diego - Admin MSC at Versability Resources Inc – San Diego, California

JOB POSTING
Administrative Assistant – Admin MSC
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About VersAbility Resources
VersAbility Resources is a nonprofit based in Hampton, Virginia, supporting people with disabilities through employment services, day programs, and residential community living. We partner with families, employers, and community organizations to help people live, work, and thrive.
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Role Overview
VersAbility Resources is seeking a detail-oriented and organized Administrative Assistant to support operations within the MSC Government Contracts division in San Diego, CA.
This role provides essential administrative and clerical support, including managing records, coordinating schedules, supporting payroll processes, and assisting leadership with daily operations. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational skills, and can manage multiple priorities while maintaining confidentiality and professionalism.
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AbilityOne Program Commitment
VersAbility Resources participates in the AbilityOne Program, a federal initiative that creates employment opportunities for individuals with significant disabilities. In accordance with AbilityOne requirements, a minimum of 75% of direct labor hours on this contract are performed by individuals with qualified disabilities.
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What You’ll Do
• Perform administrative and clerical duties including filing, scheduling, and managing correspondence
• Answer and direct phone calls while providing excellent customer service
• Maintain records, files, and organizational data with accuracy and confidentiality
• Develop and generate routine reports and assist with data tracking
• Coordinate meetings, presentations, and internal communications
• Support payroll administration and personnel record management
• Assist with research projects, presentations, charts, and other materials as needed
• Implement and maintain organized records management processes and procedures
• Monitor and maintain office supplies within budget and coordinate special orders
• Support cross-functional administrative needs and collaborate with internal teams
• Assist in developing and maintaining efficient administrative processes
• Perform other duties as assigned
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Qualifications
• High school diploma or GED required
• Associate’s or bachelor’s degree in business or related field (preferred)
• Minimum of 2 years of experience in an administrative or office setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational, communication, and multitasking skills
• Ability to handle confidential information with discretion
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Familiarity with disability services (preferred)
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Work Environment & Physical Requirements
This position operates in a professional office environment supporting a government contract. The role requires frequent interaction with staff, leadership, and external stakeholders.
Work is primarily sedentary, with prolonged periods of sitting and computer use. Occasional standing, walking, and lifting (up to 10–20 lbs.) may be required.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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Schedule
This is a full-time position scheduled Monday through Friday from 6:30 AM to 2:30 PM (40 hours per week), offering a consistent daytime schedule. (40 hours per week). Occasional flexibility may be required based on operational needs.
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Why Join Us
• Be part of a mission-driven organization making a meaningful impact
• Gain experience supporting government contract operations
• Work in a collaborative and professional team environment
• Opportunities for growth and development additional $4.93 per hour Health and welfare benefit
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How to Apply
Apply online through VersAbility Resources’ careers site. If you need assistance or reasonable accommodation during the application process, please email us at wehire@versability.org
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Equal Employment Opportunity
VersAbility Resources is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic. We value diversity and encourage candidates of all backgrounds to apply.