Receptionist / Administrative Assistant at KASA Construction Inc – Chino, California

Join KASA Construction Inc. as a Receptionist / Administrative Assistant!

Job Title: Receptionist / Administrative Assistant
Company Name: KASA Construction Inc.
Salary: $17.00 - $20.00 per hour, depending on experience

Full Job Description

KASA Construction Inc., one of Southern California's leading heavy-civil construction and engineering companies, is seeking a highly organized and motivated Receptionist / Administrative Assistant to join our team. This role is essential in providing support across multiple departments, including Estimating, Project Management, Payroll, and HR. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and align with KASA's culture of integrity, professionalism, and innovation.

Who we are:

KASA Construction Inc. is a full-service General Engineering Firm, specializing in Public Works and Commercial construction. With a broad range of license classifications, KASA maintains a competitive edge in delivering complex projects across sectors such as parks, schools, roads, and highways. Utilizing cutting-edge technology both in the office and the field, KASA has built a strong reputation for excellence in project execution. Serving a wide array of clients, including local, state, and federal agencies, KASA Construction's commitment to quality, strict timelines, and budgetary compliance ensures a rewarding experience for clients and project stakeholders alike. KASA is proud to be a certified women-owned and micro-business.

Responsibilities include but are not limited to:

• Administrative Support

  • Provide administrative assistance across various departments, including Estimating, Project Management, and Payroll.

  • Answer and route incoming calls professionally and courteously.

  • Assist with filing, data entry, and general office tasks.

  • Manage office organization to ensure a clean, modern, and functional workspace.

• Accounts Payable & Invoice Management

  • Scan, sort, and route invoices for approval.

  • Verify the accuracy of invoices by cross-referencing shipper tickets and purchase orders.

  • Enter invoices into Foundation Software for timely processing.

  • Gather and organize releases, certified payrolls, and other required documentation from subcontractors and vendors.

  • Reconcile vendor statements and ensure proper lien releases are on file.

• Financial Recordkeeping

  • Prepare invoices for payment and negotiate credits as needed.

  • Maintain accurate records of transactions, including credit card expenses.

  • Track and locate invoice backups and maintain return receipts for payments.

• Data Entry & Reporting

  • Perform data entry and ensure the accuracy of credit card transaction records.

  • Collaborate on process improvements to streamline administrative workflows.

• Customer Service

  • Act as the first point of contact for clients, vendors, and visitors.

  • Uphold a high standard of etiquette and professionalism in all interactions.

The ideal candidate should possess:

• Experience: Minimum 2 years of experience in accounts payable within the construction industry (preferred).

• Technical Skills:

  • Proficiency in Microsoft Office Suite.

  • Familiarity with Foundation Software or other accounting software (preferred).

  • General understanding of prevailing wage and public works projects (preferred).

• Interpersonal Skills:

  • Strong communication and problem-solving skills.

  • Bilingual in Spanish (preferred).

  • Ability to work collaboratively as part of a team.

• Personal Attributes:

  • Honest, reliable, and self-motivated.

  • Detail-oriented with excellent organizational skills.

  • Adaptable and eager to learn new processes.

  • Positive attitude and ability to work under pressure.

• Education Requirements

  • High school diploma or equivalent (required).

  • College degree in Accounting or a related field (preferred).

Benefits:

• Health & Wellness:

  • 100% Health and Dental Insurance coverage.

• Financial Perks:

  • 401(k) Profit Sharing Plan.

  • Work-Life Balance:

• Paid Time Off, Vacation Pay, and Sick Days.

• Unique Perks:

  • Discretionary Bonuses.

  • Modern and clean work environment.

Schedule:

• Full-time, Monday to Friday (8-hour shift).

• Occasional overtime may be required based on workload.

Work Location:

• Chino, CA

Ready to be part of our team? Apply today to join KASA Construction Inc. and contribute to shaping the future of Southern Californias heavy-civil construction industry!

KCI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.