Pre-Construction Coordinator at Electronic Environments Co LLC – Marlborough, Massachusetts

Primary Purpose

Provide a high level of coordination and administrative support for estimating preconstruction and procurement activities.

Major Responsibilities

Preconstruction:

• Update employee resumes, project reference sheets, and any other required documents for proposals and/or pre-qualifications.
• Manage project startup and closeout information regarding projects and update database.
• As needed, assist with references, document production and control for preconstruction proposals. Secure letters of bonding capacity, insurance and finance vendors.
• Assist with filling out forms, documents, LOIs, etc., for vendors related to a proposal.
• Coordinate forms and documents, obtain signatures and notarize where required; follow checklists to assist staff with completion of proposals.

Estimating/Bidding:

• Manage and track incoming pursuits utilizing our lead tracking spreadsheet and open bid websites.
• Manage bid documents and send bid invitations; conduct follow-up phone calls to subs/suppliers as directed.
• Upload drawings for bid invites. Manage addenda, RFI's and document control for estimating staff.
• Provide administrative support in preparing bid documents, including securing bid bonds, performance and payment bonds, good faith effort paperwork, etc. Support the estimating team on bid day.

Estimating / Procurement:

• Assist estimating staff with setting up new contracts. Manage the chain of custody for contracts, insurance, bonds and project paperwork.
• Conduct Project Setup steps in Vista for new projects, i.e., create a project, set up a contract, set up a phase, and interface with job cost.
• Prepare subcontracts/purchase orders, QC scopes, unit prices and related information from estimator-supplied scopes and quotes.
• Send out subcontracts and purchase orders for execution via DocuSign, track and ensure documents are returned and signed. Coordinate language modifications with the project team.
• Track contract documents, modify master agreements and do compliance tracking.

Minimum Job Requirements

Education:

• Associate’s degree or equivalent experience in a related field

Work Experience:

• 2 – 3 years of administration or support in a coordination role
• Proficient in Microsoft Office Applications

Knowledge / Skills / Abilities:

• High level of communication skills.
• Critical thinking skills, ability to self-start and adapt as needed with minimal direction.
• Effective listener with the ability to understand the needs of team members.
• Exhibits a positive can-do attitude.
• Takes initiative; asks questions.
• Must work as a group member, be open to honest feedback, self-reflective.
• Develops courteous and supportive relationships across the organization.
• Dependable, reliable, and accurate.
• Efficient; able to prioritize
• Flexible and adaptable to changing situations.
• Strong organizational skills and effective time management to accomplish deadlines
• Ability to travel up to 50%

Preferred Job Requirements

Education:

• Bachelor’s degree or equivalent experience in a related field

Work Experience:

• Construction experience
• 3+ years coordination support
• 2 – 3 years’ experience with ProCore

Knowledge / Skills / Abilities:

• Notary preferred (must be able to obtain within 60 days of starting.)

Compensation

• Constructiv is committed to fair and equitable compensation practices. The annual salary range for this role based in is $65,000.00 - $90,000.00 USD. This compensation will ultimately be in line with the location in which the position is filled. Final compensation for this role will be determined by various factors such as a candidate’s relevant work experience, skills, certifications and geographic location. This role is eligible for variable compensation including short term and long-term incentives.

Benefits

• This position includes a comprehensive benefit package that includes medical, dental and vision plans; life, long-term disability, flexible spending, and health savings accounts, accrued paid time off, eight paid Holidays, opportunity for overtime and 401(k) retirement benefits;
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Physical Requirements and Working Conditions

• While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift to 25 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision, and the ability to adjust focus. Up to 50% travel and valid Driver’s License required