Administrative Assistant in Rockville, Maryland at Caelum Research Corporation

Caelum Research Corporation is a professional service firm specializing in Applied Sciences, Information Technology, and System Engineering services for government and private sector clients. Committed to innovation, their mission is to deliver science and technology solutions that make a positive impact. The organization prides itself on fostering partnerships and providing cutting-edge solutions. Caelum Research Corporation values excellence, collaboration, and a focus on benefiting individuals and communities.
Role Description

• Provide administrative support to executives, managers, and project teams.
• Handle correspondence, including emails, phone calls, and official government communications.
• Order office supplies and oversee inventory management.
• Assist in procurement, invoicing, and expense tracking related to the office.
• Manage and coordinate schedules, appointments, and meeting logistics that include travel arrangements.
• Prepare, review, and maintain government contract-related documentation and reports.
• Assist with compliance tracking, ensuring adherence to government regulations (e.g., FAR, DFARS).
• Maintain organized filing systems for contracts, records, and sensitive documents.
• Support proposal development by formatting documents, compiling data, and ensuring accuracy.
• Maintain security protocols for handling Controlled Unclassified Information (CUI) and other sensitive data.
• Ensure confidentiality and professionalism when handling sensitive or classified information.

Qualifications

• High school diploma required, Associate’s or Bachelor’s degree preferred.
• Experience in an administrative role, preferably within a government contracting environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with government contracting procedures, terminology, and compliance (FAR, DFARS, SAM.gov, etc.) will be a plus.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage confidential information.
• Ability to work independently and collaborate with cross-functional teams.

EQUAL OPPORTUNITY EMPLOYERCaelum is an EOE, offering equal opportunity for any qualified individuals regardless of gender, race, religion, sex orientation, or physical handicap. We appreciate the values, leadership, and unique skills Service members bring to the workforce and will encourage opportunities to hire Guardsmen, Reservists, and Veterans. Military and U.S. veterans are encouraged to apply.

CompensationThe base pay range for this role is $45,000 – $55,000 per year.