Office Administrator and Scale House Attendant - Everett Yard in Everett, Washington at Interwest Construction, Inc.

Job Summary: The Everett Yard Office Administrator and Scale House Attendant serves as the primary point of contact for the yard office while providing essential administrative support to key managers and multiple departments. This role requires the ability to exercise independent judgment in planning, prioritizing, and organizing a diverse workload.

Under the direct supervision of the Trucking Manager, this position primarily supports the Trucking Manager and Equipment Manager through administrative functions, while also providing ongoing and project-based assistance to Payroll, Accounting, and Human Resources.

Essential Responsibilities

• Open and close the scale house daily
• Answer phones, direct calls, assist customers, and receive deliveries
• Process daily ticketing; taking orders, collecting payment, and coordinating with yard staff
• Perform daily cash handling and reconciliation
• Weigh and scale trucks accurately
• Coordinate daily trucking operations by communicating with drivers, dispatch, and yard personnel to ensure efficient deliveries
• Support retail sales, including assisting with pricing and processing customer orders
• Monitor and communicate yard inventory needs with operations, dispatch, and loader operators
• Provide backup support to other scale house locations as needed (remote from Everett yard)
• Maintain a clean and organized yard office and work environment
• Assist with timekeeping and accounting duties as needed
• Provide general administrative support to the Trucking Manager and Equipment Manager
• Provide ongoing and project-based administrative support to Payroll, Accounting, and Human Resources

Job Requirements

Education and Experience:
The following requirements are representative of the knowledge, skills and abilities needed for this position:

• High school diploma or equivalent
• Ability to prioritize and manage multiple tasks in a fast-paced environment while meeting deadlines
• Strong and professional communication skills, with the ability to interact effectively with the public
• Experience in heavy trucking, hauling, or related operations preferred
• Familiarity with yard materials and operations preferred
• Proficiency in Microsoft Office (Word, Excel);

Essential Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to work effectively with individuals at all levels of the organization
• Self-starter with strong organizational skills; detail-orientated, proactive and results driven
• Ability to pass pre-employment and random drug and alcohol testing in accordance with the company policy
• Must be authorized to work in the Unites States and Able to satisfy employment eligibility verification requirements (E-Verify)

Compensation Range:
The salary range includes the minimum, midpoint, and maximum base salary values. A candidate's offer can vary depending on differentiating factors, including but not limited to education, training, or experience.

• $25.00 - $28.00 per hour, non-exempt - DOE

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.

• While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; and talk or hear.
• The employee is frequently required to sit for long periods of time.
• The employee frequently is required to stand, walk, stoop, kneel, or crouch.
• The employee must frequently use fine hand manipulation (keyboarding).
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• At times, may require more than 40 hours per week to perform the essential duties of the position.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The position typically operates in an office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• The noise level in the work environment is typically moderate.
• At times you may need to enter the yard to complete a task.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Interwest Construction, Inc. is an Equal Opportunity Employer and fully complies with applicable Federal, State and or local laws, orders, and regulations. Discrimination or harassment based upon any of these factors is wholly inconsistent with our Company values and will not be tolerated. Additional information on these laws can be found on the EEOC website.