Workflow Administrator- Bilingual at Kellermeyer Bergensons Services – Toms River, New Jersey

Join a fast-paced, growing, and exciting company full of great opportunities!

Kellermeyer Bergensons Services (KBS) has an immediate full-time opportunity to join our operations team as a Workflow Administrator. If you enjoy working in a fast-paced environment that is ever-changing, like problem solving, and creating a safe workplace, then this is the job for you!

Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including retail, industrial and logistics, healthcare, education, manufacturing, and more—maintain clean, efficient and welcoming spaces that support their operations. As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.

What are you waiting for? APPLY TODAY and join the KBS Crew!

Salary: $50,000 per year

The On-Site Administrative/Workflow Administrator manages all administrative aspects of the work site. This person takes calls from customers, management, and staff and initiates the resolution processes for all requests. He or she reports directly to the Workflow Administrator Manager and works closely with the Site Project Manager as needed. The schedule hours for this position will typically be 8am-5pm, Monday - Friday (occasional after-hours may be required).

Responsibilities and Duties

• Manage all aspects of the recruiting process for front-line custodial staff including placing ads, scheduling and performing interviews and ensuring the new hire process is completed through the online human resource management system.
• Maintain daily, weekly and monthly reports and distribute to the customer as requested.
• Ensure all payroll hours are accurately logged and entered into the online payroll system.
• Support the HR department and Project Manager with employee relations issues & questions.
• Responsible for documenting and maintaining employee records.
• Receive, dispatch and log all service-related calls from the customer through various forms of communication including telephone, email, and work order systems.
• Maintain information as needed on the web-based Olympus Platform management software.
• Make modifications to personnel, schedules and positions as needed.
• Maintain office supply levels.
• Support the Project Manager as needed.
• Complete and deliver reports or other administrative requests to the corporate office.
• Conduct Quality Control audits.
• Manage employee recognition programs at the site-level.
• Perform other administrative and supervisory duties as assigned.
• When it snows you have to shovel

Qualifications and Skills

• 3 years of administrative experience using current computers and software systems including Microsoft Office.
• Comfortable working in a high volume, high-pressure environment.
• Experience sourcing, screening and on boarding employees.
• Working knowledge of online payroll and human resource management systems.
• Must possess high-level communication skills for both verbal and written communication methods.
• Ability to use smartphone and tablet for communication, email, reporting and quality control.
• Communicate in English verbally and in writing – Bi-lingual Spanish preferred.
• Valid Driver's License and clean driving record.
• Ability to think creatively and problem solve.

What’s In It for You?
As a full-time KBS employee (30+ hours per week) you may qualify for benefits including medical, prescription drugs, dental, vision and more!

• Paid Time Off
• Paid Holidays
• Life Insurance
• Short Term Disability - Employer paid
• Long Term Disability
• Supplemental Health Insurance (E.G., Accident)
• 401k plan with a match or Non-qualified Deferred Compensation Plan
• Pet Insurance
• Perkspot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics

KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity, and expression, marital or military status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.