Office Manager at BrandSafway – Scotia, New York

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!

Job Summary

The Office Manager is responsible for overseeing the day-to-day operations of the office and providing leadership to the office team. This role ensures that office procedures align with company policies, supports cross-functional activities, and maintains efficient, compliant, and cost-effective office operations. The Office Manager works closely with leadership to support administrative, financial, and facility-related needs while fostering a professional and effective work environment.

Key Responsibilities

• Provide leadership, direction, training, and supervision to the office staff
• Support sales, marketing, and division activities and events, including literature coordination, trade shows, advertisements, and group event planning
• Ensure office operations are conducted efficiently, appropriately, and in a cost-effective manner
• Develop, improve, and maintain office systems, processes, and best practices
• Manage office supply inventory and oversee supply efficiency initiatives
• Assist leadership in ensuring organizational processes remain legally compliant
• Coordinate with leadership on facility maintenance and office-related services
• Support leadership efforts to ensure branch compliance with health and safety policies
• Complete daily, weekly, and monthly accounts payable and accounts receivable processes
• Liaise with the Payroll Department at the USSCO location
• Utilize standard office equipment and technology to support administrative functions

Qualifications

• High school diploma or equivalent required; additional business-related education (such as an associates degree in business) preferred
• 13 years of relevant office management or administrative experience
• Strong working knowledge of MS Windows and Microsoft Office products, with the ability to train others
• Excellent oral and written communication skills for interaction with employees, vendors, and other branch offices
• Ability to manage rapidly changing priorities and multi-task in a fast-paced, stressful environment
• Ability to process complex, time-sensitive information from multiple sources and make sound decisions
• Experience using standard office equipment and administrative systems

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan.
About Us:

BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Todays BrandSafway is At Work For You leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.
Notice to all potential job candidates:

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.