Project Coordinator at Next Supply – Vaughan, Ontario

Purpose of Job:

The Project Coordinator enhances customer and co-worker experiences by managing project timelines, coordinating with vendors, and ensuring clear communication. They track budgets and project stages to ensure timely, on-budget completion while striving to meet or exceed customer expectations.

Our Core Values & Character Expectations:

Be Integral to Our Customers, Our Co-Workers and Our Community

At Next Supply, we are a respectful and collaborative culture where innovation, integrity and entrepreneurial spirit come together. Life at NEXT is about being part of a hardworking, dynamic and inclusive team. At Next Supply, we believe it’s not just what we do, but how we do it that makes a great place to work.

To support these values, this role requires motivation, adaptability, thoughtful decision-making, honesty, reliability, and a strong sense of ownership and commitment to a positive experience for customers and colleagues.

Primary Duties and Responsibilities:

Project Coordination and Communication:

• Create, revise, and resubmit shop drawings for approval
• Communicate with customers or Account Managers to define timelines and troubleshoot orders
• Manage change notices and post-tender addendums
• Update and share project tracking spreadsheets with the Sales Team
• Attend site meetings as needed

Vendor and Inventory Management:

• Manage vendor quotes, expiry dates, and negotiate extensions
• Create and maintain stock for future orders based on project timelines
• Expedite purchase orders and manage non-stock product purchases
• Enter returns for surplus or damaged products and obtain RGAs from Vendors

Financial Tracking and Documentation:

• Build and manage project spreadsheets to track transactions and ensure budget adherence
• Prepare operation and maintenance manuals for the end user

These duties reflect the general details of the role but are not exhaustive. There will be tasks that are necessary to the job which may also be required.

Recommended Qualifications:

Knowledge/Skill/Ability Requirements:

• Ability to consistently model Next’s core values and character expectations listed above
• Excellent organizational and multitasking skills with a keen attention to detail
• Excellent customer service skills; striving to meet or exceed customer expectations
• Excellent written and verbal communication skills with the ability to remain composed under pressure
• Strong problem-solving, prioritization skills, and time management abilities
• Strong teamwork skills with the ability to collaborate effectively with other departments.
• Strong computer skills and knowledge of Microsoft Products (i.e. Word, Excel, and Outlook) and experience with order and PO entry within an ERP system
• Strong knowledge of plumbing and heating products

Experience & Education:

• High School Diploma or equivalent
• 2+ year of previous experience in project management
• Previous experience in the construction industry is considered an asset

Physical Demands/ Working Conditions:

• Position requires the ability to work in a fast-paced environment and handle high-pressure situations calmly and effectively

Once you have gained proficiency in your current role and developed the necessary skills and experience, you are encouraged to explore other career opportunities within the organization that align with your goals and aspirations.

This posting is for one (1) currently available position.

NEXT does not currently use AI or automated decision-making to screen candidates but may do so in the future in compliance with applicable law.

Why Join NEXT Supply?

At NEXT, we value our employees, fostering a respectful and collaborative culture that emphasizes diversity, innovation, integrity, and entrepreneurial spirit. Join our dynamic, inclusive team where you can enjoy your work, learn new skills, and grow professionally.

Application Process:

We're eager to welcome candidates who believe in excellent service and in being involved with their co-workers, customers, and the community. We appreciate all applications, however, only those selected for an interview will be contacted.

We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. We are happy to honour accommodations at any part of the recruitment process and invite you to let us know how we can help.