Accounting Administrative Assistant at Warehouse Direct Inc – Des Plaines, Illinois

Warehouse Direct is seeking a motivated and detail-oriented Accounting Administrative Assistant who shares our commitment to excellence, innovation, and results.

This entry-level role provides essential support to the Accounting Department, assisting with routine clerical and administrative tasks related to Accounts Receivable and Accounts Payable. The position is ideal for someone eager to gain hands-on experience in accounting operations while building strong organizational, analytical, and professional skills. If you are dependable, eager to learn, and looking to grow your career in accounting, we encourage you to apply.

Pay Range: $18.00-$21.00 hourly

Key Responsibilities

Accounts Receivable Support:

• Scan and electronically file Accounts Receivable documents

• Batch incoming checks for processing

• Run check tapes and verify totals

• Prepare and send customer invoices and billing statements

• Sort and distribute incoming mail

• Assist with posting customer payments under supervision

• Prepare bank deposits as needed

Accounts Payable Support:

• File and organize Accounts Payable documents

• Print, sort, and distribute vendor invoices

• Monitor the Accounts Payable email inbox and forward items as needed

• Match invoices with receiving documents and purchase orders

• Assist with basic invoice research and follow-up

General Administrative Duties:

• Maintain accurate and organized accounting records

• Assist the accounting team with day-to-day administrative tasks

• Support month-end processes as assigned

• Perform other clerical or accounting duties as needed

Qualifications:

• High school diploma or equivalent required

• Previous office, clerical, or customer service experience a plus but not required

• Basic computer skills and familiarity with Microsoft Office

• Strong attention to detail and organizational skills

• Ability to follow procedures and meet deadlines

• Willingness to learn accounting processes and systems

• Good communication skills and a positive attitude

Work Environment & Development:

• Training will be provided

• Opportunity to learn Accounts Payable and Accounts Receivable processes

• Supportive team environment with room for growth

The Company

Warehouse Direct was proudly established in the Chicago-land area, we are the experts in innovation and productivity at the workplace since 1979. With over 13 workplace categories with a multitude of services, products, equipment, and interiors we’re your one-stop location for all your workplace needs.

Benefits

Warehouse Direct is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status, order of protection status or unfavorable discharge from military service.