Logistics & Administrative Assistant at Greens Operations Inc – Mohave Valley, Arizona

Location: Mohave Valley, AZ 68440

Reports to Location:

Sales Manager

Are you the One?

If you are a highly organized, detail-oriented professional with experience in logistics, supply chain, or inventory coordination, and you thrive in a fast-paced environment, this may be the opportunity for you! Previous experience in logistics, distribution, hospitality, or operations is preferred. Proficiency in Microsoft Office and logistics or inventory management systems is required.

Key Responsibilities

• Coordinate and oversee dailylogisticsand supply chain operations
• Track, manage, andmonitorinventory levels to ensure accuracy and availability
• Coordinate deliveries, shipments, and transportation schedules
• Communicate with vendors, suppliers, and internal departments
• Ensuretimelyreceipt and distribution of goods and materials
• Maintainaccuraterecords of shipments, inventory, andlogisticsdocumentation
• Identifyopportunities to improvelogisticsefficiency and reduce costs
• Support the General Manager and leadership team withlogisticsreporting and special projects
• Support daily office operations to ensure efficiency and organization
• Assist the Sales department leaders with scheduling, correspondence, and documentation
• Maintain organized records, files, and internal documentation
• Coordinate meetings, prepare agendas, and take meeting notes as needed
• Support internal communications across departments
• Assistwith inventory tracking, supplies ordering, and officelogistics

• Handle confidential information with discretion and professionalism
• Support special projects and company-wide initiatives as assigned

Primary Functions

• Prepare andmaintainshipping, receiving, and inventory reports
• Coordinate inbound and outbound shipments
• Resolve delivery issues, delays, or discrepancies promptly
• Serve as a liaison between operations, accounting, and vendors
• Maintain electronic and physical filing systems
• Assistwith data entry, tracking, and reporting as needed
• Answer and route phone calls, emails, and internal requests
• Ensure deadlines are met and tasks are completed accurately andtimely
• Serve as a liaison between departments to support smooth operations

The Ideal Candidate Will Be:

• Highly organized and detail oriented
• Analytical with strong problem-solving skills
• Professional in appearance and communication
• Able to manage multiple priorities and meet deadlines
• Flexible and willing to support during peak periods, weekends, or holidays ifrequired
• An effective communicator with strong written and verbal skills

• Dependable, accountable, and proactive
• Calm under pressure and solution focused
• Consistent, reliable, and trustworthy

Performance Standards

• Timely coordination of shipments and deliveries
• Effective communication with vendors and internal teams
• Compliance withlogisticsand safety procedures
• Timely andaccuratecompletion of administrative tasks
• Accuracy and organization of records and documentation
• Professional communication and responsiveness