Administrative Assistant at MILROSE CONSULTANTS LLC – Orlando, Florida

Administrative Assistant

Miami, FL | Onsite | Full-Time

About Us

ARC Private Provider Services, part of Milrose Consultants, LLC, is Florida’s go-to expert for fast, reliable building code compliance. We specialize in private plan review and inspection services that help developers, architects, and contractors accelerate timelines and avoid costly delays—without compromising quality. With concierge-level service and deep regulatory expertise, ARC ensures projects stay on track and clients remain confident from start to finish.

Position Overview

The Administrative Assistant provides essential administrative, clerical, and communication support to ensure the smooth and efficient operation of the office. This role requires a highly organized and detail‑oriented individual who can manage multiple tasks, support staff and visitors, and maintain a positive and professional presence in the workplace. The ideal candidate is a strong communicator, a self‑starter, and skilled at anticipating needs to help keep daily operations running seamlessly.

What You’ll Do

• Perform a variety of office and clerical tasks including answering phones, filing, scanning, copying, and generating reports and presentations.
• Provide real‑time scheduling support by booking appointments, coordinating meetings, and preventing scheduling conflicts.
• Communicate professionally with staff, vendors, project managers, and visitors, ensuring timely and accurate information flow.
• Screen and route phone calls to the appropriate team members.
• Prepare documents, reports, and presentations using Microsoft Office applications.
• Greet and assist visitors, delivering polite, professional, and helpful service.
• Maintain office organization, including reordering supplies and supporting daily operational needs.

What You’ll Bring

Required:

• Prior administrative assistant experience.
• Strong organizational and detail‑oriented skills.
• Excellent verbal and written communication skills.
• Ability to work both independently and as part of a team in a fast‑paced, high‑volume environment.
• Working knowledge of Microsoft Office, including Excel and Word (advanced proficiency preferred).
• Strong analytical and problem‑solving skills.
• A positive, professional, and proactive attitude.

Preferred:

• Associate degree in a related field.
• Proficiency in Excel spreadsheet creation and advanced Word functionality.
• Multilingual abilities (Spanish/English or others).
• Experience supporting multiple stakeholders and anticipating office needs.

Work Environment & Schedule

• This position is based in Miami, FL with an onsite schedule.
• Standard working hours are Monday – Friday 9am – 5pm.

Compensation & Benefits

• Salary range: $19.00 - $25.00 / hour, based on knowledge, skills, and experience.
• Comprehensive health, dental, and vision, insurance, and 401K plan with a match.
• Paid time off: Holiday, vacation, sick time, personal and birthday.
• Career development and growth opportunities.

ARC Private Provider Services, part of Milrose Consultants LLC, is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Milrose Consultants LLC, is committed to providing reasonable accommodation for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact us at careers@milrose.com.

Notice to third party agencies:

Please refrain from calling or emailing our team directly. Our in-house Talent Acquisition team manages all recruiting operations, including the selection and management of all external suppliers.