Project Assistant at Commercial Mechanical Systems & Services – Salt Lake City, Utah

Position: Project Assistant

Description: Provides critical support for the construction project team in key operational processes and procedures. Creates professional and accurate project-related documents. Establishes and maintains project files to ensure document control throughout the construction process. Responsible for administrative support to multiple project managers for all construction related projects.

Responsibilities:

· New job setup, including SCR filing.

· Subcontractor maintenance, including W-9’s, COI’s, subcontract agreements and purchase orders.

· Supplier maintenance, including W-9’s purchase orders, billings, etc.

· Project billings.

· Acquire and submit subcontractor lien waivers.

· Tracking project job costs, purchase orders and WIP.

· Provide accounts payable assistance including invoice processing, expense reconciliation and vendor communication.

· Provide accounts receivable assistance including collections and payment tracking.

Requirements:

· Previous construction industry experience.

· Proficient in Microsoft Office Suite.

· Ability to prioritize and multitask.

· Great organizational skills.

· Effective communication with customers, suppliers and other team members.