Inventory Coordinator at Midwest Groundcovers LLC – Saint Charles, Illinois

OBJECTIVE / ACCOUNTABILITY

To drive inventory accuracy and operational excellence across assigned warehouses (60% NG, 40% SC) by collecting, auditing, and processing critical inventory data—supporting seamless collaboration between production, sales, and administrative teams.

KEY RESPONSIBILITIES

Inventory Management:

• Coordinate and Perform Cycle and Spot counts regularly and make necessary transactions in Business Central (BC) to ensure accurate quantities by Item Number
• Review and update plant bin quantities in nursery
• Input Loss Reports and Change of Bin Reports into BC
• Monitor crops and make transactions to ensure appropriate plant status
• Input and maintain plant notes based on seasonally appropriate plant characteristics

Quality and Salability:

• Audit grow crops for salability based on company quality standards within two weeks prior to ready date expiration
• Monitor crops in selling based on company quality standards and change to appropriate status as needed
• Communicate with Sales regarding changes in salable quantities that affect Dated Sales Orders
• Provide photos upon request
• Provide communication bridge between Sales and Production

Order Fulfillment and Distribution Responsibilities:

• Maintain Pulling Bins in BC with accurate Bin Ranking status
• Assist Pullers with inventory discrepancies during pulling
• Monitor and update plant height information in BC
• Assist Growers in coordinating Sales Orders and Transfer Orders
• Communicate inventory quantity and quality issues to Sales, Operations, and Production

Production Support:

• Provide feedback to Growers on field observations including mixed crops, cultural issues, pests, etc.
• Regroup regularly with Department Growers
• Identify areas for crop consolidation and inventory clean up to the Growers

Department Support:

• Bring issues to the Inventory Manager and Nursery Manager’s attention
• Attend inventory department and Department Grower meetings
• Assist in the development of new processes
• Cross train as needed
• Perform other tasks as needed

QUALIFICATION REQUIREMENTS

• Valid Driver’s License
• Ability to work in all types of weather conditions
• Ability to work 40+ hours per week, including weekends during peak season
• Responsible for inventory-related transactions in BC (including shipping, transfers, and plant quality documentation)
• Maintain accurate inventory records

EDUCATION AND / OR EXPERIENCES

• Associate’s degree in Horticulture or related field preferred
• 1–2 years of inventory control experience
• 1–2 years of manufacturing or production-related experience
• Horticulture or similar industry experience

SKILLS AND ABILITIES

• Strong time management skills
• High attention to detail
• Ability to multi-task and prioritize effectively
• Strong oral and written communication skills
• Ability to communicate effectively with sales and production teams
• Proficiency in Microsoft Office
• Solid mathematical aptitude
• Bilingual in English and Spanish is Preferred

BENEFITS

• Medical, Dental and Vision insurance options
• Employer paid life and short term disability insurance
• 401k
• Paid time off and paid holidays
• Employee discounts

ABOUT THE COMPANY

Proudly ranked as a 2024 + 2025 Top Work Place in several categories, including Woman-Led companies and Cultural Excellence for Professional Development. Midwest Groundcovers has been growing and propagating over 20 million of the finest wholesales plants in the Midwest. Although Groundcovers are our specialty, Midwest Groundcovers’ plant offerings include Evergreens and Broadleaves, Deciduous Shrubs, Perennials, Ornamental Grasses, Vines and Native Prairie, Wetland and Woodland species. We are leaders in the Green Industry in partnering with landscape architects, landscape designers, green roof and plant professionals to create inspiring planting combination solutions. Experts in plants for Midwestern durability and sustainability for over five decades.