Payroll Administrator at The Care Group – Coquitlam, British Columbia

Are you an organized, detail-oriented professional with a passion for accuracy and collaboration? We’re looking for a Payroll & Benefits Administrator to join our dynamic team and play a key role in ensuring the smooth and timely delivery of payroll and benefits across multiple care sites.

This is a high-impact role ideal for someone who thrives in a fast-paced, service-focused environment and is motivated by meaningful work that supports front-line care teams.

Schedule: Three (3) times a week - 8:30am - 4:30pm
Location: Coquitlam, B.C. (Onsite)

• Process hourly and salaried payroll across multiple union and non-union sites using ComVida and Inclusion systems.
• Prepare and remit payroll-related reports to vendors, government agencies, and Health Authorities (CRA, WCB, HSCIS, EHT).
• Administer and reconcile pension, insurance, and savings plans (MPP, Group RRSPs – Sunlife/Manulife, Extended Health, etc.).
• Maintain payroll and benefits modules in line with current collective agreements (HEU & BCNU).
• Provide payroll costings during union negotiations and make updates to monetary items as needed.
• Perform regular reconciliations of payroll-related general ledger accounts.
• Organize and maintain employee payroll and benefits files with up-to-date information.
• Ensure accurate year-end processing including T4s, T4As, and MPP.
• Participate in special projects such as system upgrades and organizational acquisitions.
• Collaborate with Office Managers to ensure hours balancing, payroll submission, and reporting accuracy.
• Track employee time, attendance, leave, and other status changes; generate ROEs and final payouts.
• Enroll/terminate employees in benefits and group RRSP plans; update benefit changes in payroll systems.
• Provide accurate seniority lists and ensure compliance and work permit renewals.
• Support month-end, quarter-end, and year-end reconciliation tasks.
• Continuously improve payroll process efficiency and accuracy.

• Minimum 1+ years of full-cycle payroll experience
• PCP designation is required
• Proficient in Microsoft Office tools (Word, Excel, Outlook, Teams, OneDrive)
• Strong understanding of payroll and benefits legislation
• Excellent time management and multi-tasking skills in a high-volume environment
• Commitment to confidentiality, accuracy, and discretion
• Excellent interpersonal and communication skills
• Flexible, adaptable, and comfortable with change
• Positive, team-oriented attitude and a good sense of humor
• Genuine compassion for and respect toward vulnerable populations
• Background in long-term care or healthcare (preferred)

At The Care Group, we don’t just care for our residents—we care about our people. When you join our team, you’re part of a community rooted in integrity, collaboration, and compassion.

We offer:

• A supportive and engaged team environment
• Opportunities for growth and learning
• Comprehensive benefits
• Meaningful work that impacts lives every day

Apply today and bring your payroll expertise to a purpose-driven organization that values your contributions.