Executive Assistant Business Partner at Veho – Bogotá
Veho
Bogotá, Colombia
Posted on
NewEmployment Type:Full-Time
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About This Position
About The Role:
You'll be the right hand to our executive team, playing a pivotal role in the success of Veho. You'll wear many hats – from adept scheduler and confidential document handler to project prioritizer and problem solver. But through it all, your dedication to organization, discretion, and proactive problem-solving will keep things running like clockwork. A keen focus on leveraging AI tools and maximizing productivity will be essential to success in this role.
Responsibilities Include:
- Manage The Executive Team's calendar, scheduling meetings, appointments, and events to optimize time management.
- Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company.
- Be available outside of standard hours to address urgent matters as needed.
- Screen and prioritize emails and inquiries for The Executive Team, ensuring timely responses, potentially leveraging AI for filtering and initial drafts.
- Represent The Executive Team in professional communications when required.
- Organize board meetings, leadership team meetings, and offsite events, including agenda preparation and minute-taking when needed.
- Ensure The Executive Team is prepared for meetings with briefing materials and necessary documentation.
- Provide occasional personal support to The Executive Team, such as managing personal appointments or errands.
- A focus on process improvement, maximizing productivity through the use of AI.
What You Bring:
- 5+ years of experience in an executive assistant or similar role, supporting C-level executives in fast-paced environments.
- Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable.
- Proven track record of managing complex calendars, travel arrangements, and multiple priorities.
- Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
- Outstanding written and verbal communication skills, including professional email and report writing.
- Adept at problem-solving and decision-making, with a proactive and resourceful approach.
- Strong attention to detail, ensuring accuracy in all tasks and materials.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proficiency in Google Suite and other relevant communication tools.
- Proficiency using AI tools and a willingness to explore new technologies to enhance productivity.
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Job Location
Bogotá, Colombia
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