HR Assistant (Temporary) at Lac du Flambeau Business Development Corp – Lac Du Flambeau, Wisconsin

This temporary position ends on July 31, 2026.

Summary/Objective: The Temporary HR Assistant provides administrative and operational support to the Talent Acquisition Manager and HR team. This role supports onboarding coordination, pre-employment screening, HR documentation, and general HR functions to ensure efficient operations and a high-quality employee and candidate experience across all business units.

Essential Job Functions: Specific duties include, but are not limited, to the following:
1. Onboarding & Candidate Coordination
•Coordinate onboarding dates and times with candidates, ensuring clear communication and timely scheduling.
•Assist with coordinating onboarding paperwork and ensuring completion prior to start dates.
•Serve as a point of contact for new hires during onboarding.
•Assist with first-day logistics and onboarding schedules.
•Ensure all required pre-employment documentation is completed prior to start dates.
•Support candidate communication, including confirmations and follow-ups.

2. Pre-Employment Screening Administration
•Administer pre-employment hair drug tests for candidates, ensuring proper sample collection, chain of custody, and compliance with company policies and regulatory requirements.
•Conduct professional reference checks by contacting provided references to verify candidates’ qualifications, work history, and performance, ensuring accurate documentation and compliance with company policies.
•Ensure all pre-employment screening requirements are completed prior to start dates.
•Maintain strict confidentiality of all screening and reference information.

3. HR Records & Administrative Support
•Maintain employee records and ensure documentation is complete and compliant.
•Process personnel action forms (PAFs) and employment documentation.
•Support data entry and updates within HRIS systems.
•Scan and file completed interview questionnaire forms in accordance with company recordkeeping and compliance standards.
•Ensure confidentiality and proper handling of sensitive employee information.

4. General HR Support
•Provide day-to-day administrative support to HR leadership and staff.
•Assist with employee inquiries related to HR processes, forms, and general policies.
•Assist with scheduling and coordination of HR meetings, trainings, and employee relations discussions.
•Support internal HR communications and distribution of information to employees.

Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required Skills:
•Strong organizational and administrative skills
•Excellent written and verbal communication
•High attention to detail and accuracy
•Ability to manage multiple priorities in a fast-paced environment
•Proficiency in Microsoft Office and HRIS systems
•Ability to maintain confidentiality and professionalism

Supervisory Responsibility: This position has no direct supervisory responsibility.
Travel: Little to no travel is expected for this position.

Required Education and Experience:
•High school diploma or equivalent
•1–3 years of administrative experience
•Strong organizational, communication, and multitasking skills
•High attention to detail and ability to maintain confidentiality
•Proficiency in Microsoft Office

Preferred Education and Experience:
•Associate’s degree in Human Resources, Business Administration, or related field
•Experience in Human Resources or Talent Acquisition support
•Experience with onboarding, pre-employment screening, or HR systems

Work Environment: This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, scanners, and printers.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and listen. This is a largely sedentary role; however, standing, sitting, walking, bending, and being able to lift 20 pounds safely is required.

Position Type/Expected Hours: This is a full-time position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 4:30 p.m. This position may require work outside of standard business hours to meet critical deadlines

Native American preference will be applied to hiring of this position as defined in Title 25, U.S. Code, Chapter 14, Subchapter V, subsection 273 & 274. We are an equal opportunity employer with preference given to qualified Native American applicants in accordance with federal law and tribal policy.

Required Pre-Employment Screening: LDF Business Development Corp. is committed to a drug-free workplace. To qualify for this position, applicants must agree to pre-employment drug screening and potential random testing, as required thereafter.