Administrative Assistant at Optical Outlets – Tampa, Florida

With general supervision, provide routine administrative support to department.

Essential Functions

Create and edit correspondence, presentations, and reports from rough drafts to completion ensuring accuracy of spelling, grammar, etc.

Screen telephone calls and route to the appropriate department/person

Open, review and distribute mail throughout the department to ensure mail is received by addressee

Maintain department's records/files to ensure accurate record keeping, security, and confidentiality of files

Maintain calendar(s), schedule meetings and appointments, and arrange travel and hotel accommodations as necessary to ensure effective time management

Perform confidential administrative functions such as assembling reports or proposals for staff, customers, or outside agencies

Maintain and order department's office supplies, forms, brochures, and/or advertising/sales materials

Job Specifications

Typically has the following skills or abilities:

One to two years of administrative experience with at least one year providing Administrative support

Demonstrated ability to successfully perform multiple tasks in a fast-paced environment

Type 30 wpm

Proficient with Microsoft Word

Working knowledge of Microsoft Excel and PowerPoint

Knowledge of desktop publishing

Strong verbal and written communication skills

Ability to type, proofread, revise, and edit up to 75% of the time

Monitor and track expenses within budget guidelines

Working Conditions

The working environment is favorable. Lighting and temperature is adequate, there are no hazards or unpleasant conditions caused by noise, dust, etc.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

The compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding Optical Outlets benefits, please visit opticaloutlets.com/careers