Accounting Specialist at Westfield Steel Inc – Westfield, Indiana

Position Overview

The purpose of this position is to perform the accounting, credit and collections, and analysis for the company. The secondary purpose is to provide support or perform duties in the Payables and Receivables process for the Finance function.

Essential Job Duties and Responsibilities

• Works to supply products and services that meet or exceed the customers’ expectations. Follows the documented quality systems and processes to satisfy our customers’ needs.
• Perform duties within the accounting process for accurate general ledger information. This includes posting journal entries, analyzing and reconciling general ledger accounts, preparing financial statements, and maintaining fixed asset records.
• Provide duties within the payables process. This includes scheduling and paying vendors in a timely manner, filing related documents, and analyzing any problems with vendors or suppliers.
• Perform duties in the banking process. This includes processing customer payments, vendor payments, reconciling bank and lockbox accounts, and forecasting cash flow weekly.
• Perform duties to process and pay monthly sales and use taxes and annual property taxes.
• Perform duties within the customer trade credit process. This includes obtaining and analyzing credit information and investigating issues with customer accounts.
• Prepare monthly financial reports.
• Conduct analysis on financials and company operations to evaluate performance, determine areas of potential cost reduction.
• Provide back-up to the receivables process. This includes customer invoicing, collection and posting of cash, analyzing customer accounts, working with customers to expedite payments, and reporting to management.
• May assist in other duties or special projects as needed.

Critical Skills, Knowledge, and Abilities

• Accounting: Knowledge of accounting principles and practices, banking, and the analysis and reporting of financial data.
• Organizing, Planning, and Prioritizing Work: Developing specific goals and plans to prioritize, organize, and accomplish your work.
• Analytical Skills: Ability to draw conclusions from statistical data.
• Confidentiality: Demonstrate a high degree of confidentiality and business common sense.
• Communications Skills: Providing information to supervisors, co-workers, subordinates, customers, and vendors by telephone, in written form, e-mail, or in person..
• Computers and Electronics: Knowledge of electronic equipment and computer hardware and software, including applications.
• Reasoning: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and the ability to deal with problems involving several concrete variables in standardized situations.
• Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Mathematics: Knowledge of arithmetic, algebra, statistics, and their applications.
• Tools: Computer, phone, and office equipment.
• Technology: Microsoft Office software, ERP (enterprise resource planning), and fixed accounting software.

Qualifications

• This position requires the individual to have a bachelor’s degree in accounting or finance from an accredited college or university; or 5 to 7 years related experience and/or training; or an equivalent combination of education and experience.
• Must have advanced Microsoft Excel skills.

Preferences

• Previous experience with Microsoft Dynamics NAV (enterprise resource planning) systems.

Supervisory Responsibilities

• This position has no supervisory experience.

Working Environment and Conditions

• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, reach with hands and arms, and be able to communicate and take directions. The employee is frequently required to use hands and fingers in the use of computers and office equipment. The employee must occasionally lift and/or move up to 15 pounds.
• Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.