Administrative Manager, ASG II - (Galveston) at University of Texas Medical Branch – Galveston, Texas

Minimum Qualifications:

• Bachelor's degree or equivalent in related field; 2 years related experience.

Job Description:

To manage the business and other clerical activities for a department. The Administrative Manager is responsible for overseeing and coordinating all administrative aspects of the recruitment, hiring, and onboarding processes for Faculty and Advanced Practice Providers (APPs) within the department. This role ensures that recruitment efforts align with institutional goals, compliance standards, and best practices, while delivering a positive and efficient experience for candidates and new hires.

Job Duties:

• Manage the end-to-end recruitment process for Faculty and APP positions, including job postings, applicant tracking, interview scheduling, and offer processing.
• Serve as the primary liaison between departmental leadership, HR, credentialing, and search committees to ensure timely and effective communication.
• Coordinate onboarding activities to ensure a seamless transition for new Faculty and APPs, including orientation scheduling, credentialing support, and equipment/space preparation.
• Develop and maintain onboarding checklists and timelines tailored to Faculty and APP roles.
• Collaborate with other departments (e.g., IT, HR, Compliance) to ensure onboarding requirements are met.
• Provide high-level customer service to candidates, new hires, and departmental leadership.
• Maintain accurate and up-to-date records of recruitment and onboarding activities.
• Act as a resource for inquiries related to hiring processes, onboarding steps, and institutional policies.
• Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment.

EQUIPMENT: Standard office equipment.

WORKING ENVIRONMENT: Standard hospital, clinical and/or office environment

Salary Range:Actual salary commensurate with experience or range if discussed and approved by hiring authority $61,692 - $80,200.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.