Executive Assistant at Skyrock Capital, LLC – Dallas, Texas

SKYROCK CAPITAL is a premier commercial finance firm, offering customized financing solutions designed to meet the individual needs of each client. With over two decades of experience in securing commercial financing, we bring a wealth of knowledge and expertise to every transaction. We have a proven track record of securing over $2 billion in financing for businesses of all sizes and industries, primarily focusing on commercial real estate and aviation.

Executive Assistant

Location: North Dallas (Bent Tree Area)

About the Role

Dynamic entrepreneur seeking a highly experienced executive assistant to coordinate the buildout of structured processes across his expanding organization. This newly established role suits an experienced coordinator who can proactively anticipate the executive's needs and help transform a fast-paced, evolving environment into a seamless and efficient operation. This role requires exceptional organizational judgment and the ability to create clarity and structure in a fast-paced environment with constant incoming information. Integrity, discretion, and professionalism must consistently guide all responsibilities.

Key Responsibilities

• Schedule: Actively manage and maintain the executive's detailed daily schedule to optimize productivity and efficiency.
• Information: Support decision making by ensuring executive has all necessary information in a clear, concise, and digestible format. Maintain systematically organized files.
• Task Management: Create, update, and manage the executive's task list, proactively schedule dedicated calendar time, and prepare a comprehensive daily briefing book.
• Team Building: Foster strong relationships with other team members to align goals.
• Communication: Expertly manage executive's communication across all channels to serve as strategic point of contact (gatekeeper) for all relationships, prioritizing and responding effectively.
• Business Operations Management: Help design, implement, and monitor workflow processes across the organization and ensure those processes are efficient and being continuously refined.
• Travel: Coordinate complex travel arrangements, optimizing frequent flyer benefits and convenience.
• Meetings and Follow-up: Prepare for meetings by creating agendas, briefing materials, and detailed notes. Ensure action items from all participants are completed (executive and others) to maintain momentum. Convert discussions and ideas into clearly assigned tasks with deadlines.
• Relationship Management: Organize and maintain contact database including keeping track of key relationships.
• Support: Primarily professional support, with occasional personal tasks and seamless coordination with team members responsible for personal and household management.
• Conferences and Events: Serve as the primary coordinator for the company's participation in industry conferences and trade shows throughout the year, managing substantial budgets, registrations, team travel arrangements, hospitality, scheduling, and exhibition logistics.
• Ad Hoc Projects: Ability to take ownership of new and complex projects.

Qualifications and Skills

• Extensive Executive Assistant experience, ideally supporting C-suite executives or entrepreneurs managing multiple ventures.
• Exceptional project management and organizational skills with the ability to establish and improve organizational processes.
• Excellent travel coordination skills, including optimizing frequent flyer programs.
• Proven capability to handle sensitive and confidential matters.
• Impeccable written and verbal communication skills with the ability to draft clear and compelling correspondence.
• Strong time management and multitasking skills.
• Meticulous grammar, spelling, and etiquette.
• Expert proficiency with Microsoft Office Suite, particularly Outlook, Word, and SharePoint.
• High aptitude to learn new technology tools.
• Basic familiarity with CRM systems.
• CAP or PACE, preferred.
• Bachelor's degree, preferred.

Personal Attributes

• Strong integrity, professionalism, and courtesy.
• High degree of professionalism and emotional intelligence.
• Proactive, solutions-oriented mindset.
• Excellent problem-solving skills.
• Outstanding interpersonal skills.
• Meticulous attention to detail, appreciation for correctness of work product, and consistent commitment to excellence.
• Highly process-oriented, capable of structuring efficient workflows.
• Exceptional discretion and judgment paired with advanced coordination and organizational skills.
• Adaptable and personable individual with an ability to thrive in a role that demands flexibility and a high tolerance for change.
• Comfortable managing competing priorities.
• Proactive in organizing initially disorganized or evolving environments.

Company Culture

Professional, diverse, and innovative organization in a growth phase. All team members are expected to adhere to high ethical standards including integrity, kindness, confidentiality, conflict avoidance, legal compliance, financial accountability, and social responsibility in all personal and professional interactions.

Compensation and Benefits

• Annual salary: $125,000
• Comprehensive PPO healthcare plans including dependent coverage and HSA options
• Dental, vision, and basic life insurance plans
• 401(k) retirement with matching
• Tuition/ Student Loan Repayment Assistance program
• Generous PTO and professional development support
• Potential for occasional domestic and international travel

Work Schedule

• In-person role (this is not a remote role)
• 45-50 hours per week (hours may vary based on business needs)

Hiring Timeline

• Immediate start preferred. Applications will be reviewed promptly, with interviews beginning immediately.

How to Apply

Interested candidates are invited to submit their resume and cover letter detailing relevant experience and qualifications. We look forward to meeting you!

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not an exhaustive list of all responsibilities, duties and skills required for this position, and you may be required to perform additional job tasks as assigned.