Chicago, IL - Total Rewards Administrator at WeDriveU – Chicago, Illinois

Chicago, IL - Total Rewards Administrator

Position Overview

The Total Rewards Administrator supports the day-to-day administration and governance of WeDriveUs compensation, benefits, and retirement programs across a complex, multi-location workforce, including union and non-union populations. This role is responsible for ensuring pay accuracy, benefits integrity, regulatory compliance, and a consistent employee experience across compensation and benefits programs. The position partners closely with Payroll, HR Operations, Finance, CSC leadership, and external vendors to support administration, audits, testing, and employee communications related to compensation, benefits, and retirement plans.

Key Responsibilities Compensation Administration

• Administer wage and salary changes related to merit increases, promotions, job changes, market adjustments, and collectively bargained rate updates

• Enter, audit, and validate compensation changes in ADP to ensure accuracy, timeliness, and compliance with internal controls

• Partner with HR and CSC leadership to support scheduled and off-cycle CBA rate changes across multiple locations and labor agreements

• Support compensation audits and internal reviews through data preparation, reconciliation, and documentation

• Ensure proper calculations, tax treatment, and withholdings related to incentive, commission, and other variable pay programs

Benefits and Retirement Administration

• Serve as a primary point of contact for employee questions through the benefits inbox

• Perform weekly retirement reconciliations across all company-sponsored and union retirement and pension plans

• Coordinate and complete required testing, audits, and reporting for 401(k) and pension plans

• Collaborate with payroll and benefits vendors to ensure accurate and timely administration of programs

• Manage employee communications and education related to retirement and pension plans, including eligibility, enrollment, and plan changes

Compliance, Controls, and Reporting

• Support compliance with federal, state, and local regulations governing compensation and benefits administration, including ERISA and labor agreement requirements

• Assist with internal and external audits by preparing reports, reconciliations, and supporting documentation

• Maintain accurate records and documentation to support audit readiness and internal controls

• Identify opportunities to improve compensation and benefits processes, workflows, and documentation

• Provide accurate data and insights to HR leadership to support workforce planning and financial decision-making

Qualifications Education and Experience

• Bachelors degree in Human Resources, Business Administration, Finance, or a related field preferred

• Two to four years of experience in compensation, benefits, or total rewards administration

• Experience supporting retirement plans, payroll integrations, and compensation changes in a multi-location or unionized environment preferred

Knowledge, Skills, and Abilities

• Strong analytical and mathematical skills with a high level of accuracy and attention to detail

• Demonstrated ability to handle sensitive and confidential information with discretion

• Strong written and verbal communication skills with the ability to explain complex topics clearly

• Working knowledge of HRIS and payroll systems, preferably ADP, Workday or UKG

• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment

Core Competencies

• Analytical thinking and problem solving

• Attention to detail and data integrity

• Regulatory and compliance awareness

• Employee service orientation

• Collaboration and cross-functional partnership

• Sound judgment and accountability