Project Administrator (Maple Valley, WA) at Goodfellow Bros Inc – Maple Valley, Washington

Goodfellow Bros. (GBI) is a large heavy-civil contractor with operations throughout the West Coast & Hawaii. Our company is a fourth generation, family-owned business, celebrating over 100 years in the industry! We have earned a reputation for professionalism and integrity that reflects our longstanding commitment to the individuals, business, and resources of the communities in which we live and work.

GBI has always maintained that our employees are our greatest asset, and we are now seeking to add to our team. We are looking for a Project Administrator to join our team in Maple Valley, Washington.

Position Summary

We’re looking for a dependable and detail-oriented Project Administrator to support our Washington operations through a mix of office coordination and safety-related administrative tasks. This role plays a key part in keeping our regional office running smoothly while supporting field teams with documentation, supplies, and safety processes. The ideal candidate is organized, proactive, and committed to contributing to a safe and efficient work environment.

Essential Functions

General Administrative Duties:

• • Greet and assist visitors and professionally answer, screen, and direct incoming phone calls to the appropriate employees.
  • Sorting and distribute mail and correspondence to the correct employees.
  • Order and manage office supply inventory as needed.
  • Organize and maintain project files in both electronic and physical formats, including the storage and upkeep of plans and specifications.
  • Scheduling meetings and supporting internal events.
  • Must be able to drive a company vehicle for work purposes, run errands and be able to travel to multiple projects to assist them as assigned.

Project Duties:

• • Support with new hire onboarding, paperwork, safety orientations, and safety documentation
  • Approve daily timecards and support processing of regional payroll
  • Run certified payroll reports, collect union letters and other monthly project reports
  • Ensure job invoice routing to responsible person, work with AP to properly set up workflow for invoices
  • Assist project teams with subcontract billings through GC Pay using quantity information provided by project teams. Ensure that all lien releases, certified payrolls, etc. are received prior to payments.
  • Support estimating with proposal documents, subcontractor and vendor quote solicitations, results postings, and file management

Safety Duties:

• • Responsible for managing inventory tracking and distributing Personal Protective Equipment (PPE)
  • Maintain DOT driver files and manage uploading of files on DMO website
  • Assist with scheduling appointments between employee and clinic (e.g., coordinating drug screenings, respirator fit tests, hearing tests, and follow-up documentation)
  • Support safety meetings, training events, and compliance tracking to ensure required records are current and accessible
  • Upload and organize safety documentation and records in HCSS and other internal systems

What success looks like in this role

You’re someone who:

• • Friendly, professional, and customer-service oriented
  • Highly organized with strong attention to detail
  • Comfortable working independently and taking initiative
  • Dependable, adaptable, and willing to jump in where needed
  • Able to manage multiple priorities while staying calm and solutions-focused
  • Enjoys supporting both office operations and field teams

Competitive Benefits & Total Rewards at Goodfellow Bros.

At Goodfellow Bros., employee well-being is a top priority. Our comprehensive total rewards package is designed to support your physical, mental, and financial health while offering the flexibility to meet the diverse needs of you and your family. Here’s what you can expect:

This position offers a pay range of $62,000-85,000 annual salary, depending on experience.

Additional Compensation

• • Employee Stock Ownership Plan (ESOP): As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership.
  • 401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
  • Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.
  • Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.

Benefits

• • Medical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA (WA, OR, CA), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%.
  • Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.
  • Parental & Family Leave: One paid bonding week, with additional unpaid leave available.
  • Disability & Life Insurance: Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5x your annual salary.
  • Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.
  • Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.

Minimum Qualifications

• • High school diploma or GED
  • 3+ years of administrative experience in the construction industry
  • Proficiency in Microsoft Outlook, Word, and Excel
  • Valid driver’s license and clean driving record
  • Strong communication, organization, and multitasking skills

Preferred Skills

• • Experience supporting construction or safety programs
  • Familiarity with HCSS or similar safety management systems