HR Assistant at Cadogan Tate New York Limited – Vernon, California

Job Summary

To provide support the HR Manager. As part of the human resources team, Assistants ensure that

workplace needs are being met in the form of benefit administration, salary determination and

employee engagement as well as providing administrative support for the department, assisting

with the hiring process, scheduling new employee orientations, training and entering of a high

volume of employment records into our HRIS.

Knowledge, Skills and Experience

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Thorough understanding of training processes.

· Ability to moderate large groups.

· Extremely organized and detail orientated.

· Excellent interpersonal skills.

· Excellent time management skills with a proven ability to meet deadlines.

· Proficient with Microsoft Office Suite or related software.

· Experience with HRIS and ATS, Attendance Management Systems

· Team player, able to work with all levels of staff in a dynamic environment.

· Comfortable in a results-driven workplace.

· Ability to thrive in a fast paced, multifaceted work environment.

Education and Experience:

· Bachelor’s degree in business administration, Human Resources or related field required.

· At least two years of experience of HR and administrative work

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times. · Must be able to access and navigate each department at the organization’s facilities.

Key Responsibilities

· Coordinate logistics for new hire orientations and employee training sessions.

· Maintains personnel files and records including archiving at year end.

· Assists with storage of all HR files, both physically and electronically.

· Maintains orientation materials and supplies, and ensures they are kept up to date.

· Assists with Sage People data entry for various transactions including new hire, termination, and change of status for New York and other US divisions, maintaining accuracy of HRIS.

· Assists with ensuring that personal information is accurate, headcount is appropriately tracked, and documentation is in place.

· Assist HR department with the hiring process, including submitting job postings online and scheduling candidate interviews.

· Assists HR Manager with Applicant Tracking, including opening and closing all active job requests, applicant tracking all qualified applicant.

· Facilitates onboarding of new hires which includes accurate data entry into Sage People.

· Assists with scheduling new hires for PC training and Benefits orientation. Coordinates with Network Technology and HR Manager to ensure all new hires receive appropriate training and/or materials.

· Produces reports including audits, absence reports, time and attendance, etc.

· Assists with distribution and coordination of leave outside of PTO.

· Maintains compliance with federal, state and local employment laws and regulations.

· Assist with employment related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive to the appropriate staff.

· Provides support during the bi-annual Performance Evaluation process, including tracking returned evaluations, and following up with department managers as needed to ensure that reviews are returned in a timely manner.

· Prepares expense reports and check requests for department.

· Responsible for preparation of annual Holiday Calendar company wide.

· Assists with employment verification requests.

· Performs general administrative duties including answering phones, sorting mail for the HR Department and generating correspondence.

· Reserves and sets up conference rooms and PC training rooms as needed.

· Assists with department special projects and events.

· Assists in various data auditing functions.

· Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.

· Complies with and understands Company operation, policies and procedures.

· Supporting senior management in all divisions when needed.

· Performs other related duties as assigned.

General:

- Ensure compliance with all HR policies and procedures, and all other Company policies and procedures in place.

- Adhere to all Health & Safety policies and procedures.

- To act at all times in the best interests of Cadogan Tate, its customers and its employees.

Other Information (Relevant to understanding the job)

· All employees are part of a team and should maintain an awareness of the important elements of other employees’ responsibilities with whom their own responsibilities overlap.

· Employees must work co-operatively and supportively with other employees.

· Employees have a responsibility to report any concerns to their supervising manager or to Head Office.

· Employees must be aware to act as an ambassador for Cadogan Tate and ensure that at all times when on company business a professional and courteous manner is projected.

· The responsibilities listed in this job specification should be regarded as a guide and not a comprehensive list of all the daily requirements of your job.